Talent Acquisition Coordinator / Recruiting

The Talent Acquisition Coordinator / Recruiting Coordinator is a contract position based onsite in Hermantown, MN, focused on interview coordination, candidate experience, and talent operations. The assignment is expected to run 6–9+ months with on-site hours from 8:00 AM to 5:00 PM.

Responsibilities

• Plan and coordinate phone, video, and in-person interviews across multiple departments.
• Handle complex scheduling involving candidates, hiring managers, and senior leaders.
• Send interview confirmations, invitations, and relevant candidate communications.
• Assist with arranging candidate travel and lodging when necessary.
• Maintain a professional and positive interview experience for all participants.
• Serve as the primary point of contact for candidates throughout the hiring process.
• Provide timely updates, next steps, and scheduling information.
• Welcome and host candidates during onsite interviews.
• Support hiring managers and interview teams with communication and coordination.
• Deliver a high-touch, customer-focused candidate experience.
• Assist with job postings and updates to applicant tracking systems.
• Review incoming applications and assist with candidate pipeline management.
• Collaborate with recruiters and hiring managers to keep hiring activities moving efficiently.
• Support recruiting events, career fairs, and talent acquisition initiatives as needed.
• Coordinate background checks, drug screenings, and other pre-employment requirements.
• Assist with onboarding activities and new hire logistics.
• Support I-9 processing and onboarding documentation.
• Help ensure compliance and accuracy throughout the hiring process.
• Maintain accurate records within recruiting and HR systems, including iCIMS and UKG.
• Track interview activity, hiring progress, and recruiting metrics.
• Assist with reporting, documentation, and audit preparation.
• Process invoices and support vendor-related activities as needed.
• Provide general administrative support to the Talent Acquisition and HR teams.

Requirements

• 1–3+ years of experience in recruiting coordination, scheduling, administrative support, customer service, HR support, or a related field
• Exceptional organizational skills and a strong attention to detail
• Effective communication skills for interactions with candidates, executives, and business leaders
• Experience managing calendars, coordinating meetings, and handling multiple priorities
• Professional presence and a customer-service mindset
• Experience with ATS, HRIS, or scheduling systems is preferred
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint)
• Ability to work independently while juggling multiple tasks in a fast-paced environment

Technologies

• iCIMS
• UKG
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

Benefits

• Medical
• Dental
• Vision
• Telemedicine
• Term life
• Whole life
• Accident insurance
• Critical illness
• Legal plan
• Short-term disability
• Retirement savings plan
• Service bonus
• Holiday pay plans (up to eight paid holidays per benefit year)
• Transit spending account
• Paid sick leave

Schedule & Work Environment

• Monday through Friday, 8:00 AM – 5:00 PM
• 100% onsite in Hermantown, MN
• Professional business casual environment

Interview Coordination & Scheduling

• Coordinate phone, virtual, and onsite interviews across multiple departments
• Manage complex scheduling logistics involving candidates, hiring managers, and business leaders
• Send interview confirmations, meeting invitations, and candidate communications
• Assist with arranging candidate travel and accommodations when needed
• Ensure a professional and positive interview experience for all participants

Candidate Experience & Communication

• Serve as a primary point of contact for candidates throughout the hiring process
• Provide timely updates, next steps, and scheduling information
• Welcome and host candidates during onsite interviews
• Support hiring managers and interview teams with communication and coordination
• Deliver a high-touch, customer-focused candidate experience

Talent Acquisition Support

• Assist with job postings and applicant tracking system updates
• Review incoming applications and support candidate pipeline management
• Partner with recruiters and hiring managers to keep hiring activities moving efficiently
• Support recruiting events, career fairs, and talent acquisition initiatives as needed

Pre-Employment & Onboarding Support

• Coordinate background checks, drug screenings, and other pre-employment requirements
• Assist with onboarding activities and new hire logistics
• Support I-9 processing and onboarding documentation
• Help ensure compliance and accuracy throughout the hiring process

Administrative & Operational Support

• Maintain accurate records within recruiting and HR systems, including iCIMS and UKG
• Track interview activity, hiring progress, and recruiting metrics
• Assist with reporting, documentation, and audit preparation
• Process invoices and support vendor-related activities as needed
• Provide general administrative support to the Talent Acquisition and HR teams

What You'll Bring

• 1–3+ years of experience in recruiting coordination, scheduling, administrative support, customer service, HR support, or a related field
• Exceptional organizational skills and attention to detail
• Strong communication skills for professional interaction with candidates, executives, and business leaders
• Experience managing calendars, scheduling meetings, and coordinating multiple priorities
• Professional presence and a customer-service mindset
• Experience with ATS, HRIS, or scheduling systems preferred
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to work independently while managing multiple tasks in a fast-paced environment

Preferred Backgrounds

• Recruiting Coordinator
• Talent Acquisition Coordinator
• HR Coordinator
• Administrative Coordinator
• Executive Assistant
• Scheduling Coordinator
• Project Coordinator
• Customer Success Coordinator
• Office Manager
• Human Resources Assistant

Why You'll Love This Role

• Opportunity to support hiring initiatives without managing a full recruiting desk
• Frequent interaction with candidates and business leaders
• Collaborative, team-based environment
• Exposure to talent acquisition, HR operations, and onboarding processes
• Chance to gain substantive recruiting and HR experience
• Potential for longer-term opportunities within the organization

Also Known As (For Search Visibility)

• Recruiting Coordinator
• Talent Acquisition Coordinator
• Interview Coordinator
• Scheduling Coordinator
• HR Coordinator
• Administrative Coordinator
• Human Resources Assistant
• Recruiting Assistant
• Talent Operations Coordinator
• People Operations Coordinator