Recruiter Jobs in Hermantown, MN

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18d ago

Talent Acquisition Coordinator / Recruiting

Kelly Services Hermantown, MN

Hermantown, MN

18d ago

$25 - $30/hr Contract Administrative Support Application Tracking System Candidate Management System

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Job Description

The Talent Acquisition Coordinator / Recruiting Coordinator is a contract position based onsite in Hermantown, MN, focused on interview coordination, candidate experience, and talent operations. The assignment is expected to run 6–9+ months with on-site hours from 8:00 AM to 5:00 PM.

Responsibilities

Plan and coordinate phone, video, and in-person interviews across multiple departments.
Handle complex scheduling involving candidates, hiring managers, and senior leaders.
Send interview confirmations, invitations, and relevant candidate communications.
Assist with arranging candidate travel and lodging when necessary.
Maintain a professional and positive interview experience for all participants.
Serve as the primary point of contact for candidates throughout the hiring process.
Provide timely updates, next steps, and scheduling information.
Welcome and host candidates during onsite interviews.
Support hiring managers and interview teams with communication and coordination.
Deliver a high-touch, customer-focused candidate experience.
Assist with job postings and updates to applicant tracking systems.
Review incoming applications and assist with candidate pipeline management.
Collaborate with recruiters and hiring managers to keep hiring activities moving efficiently.
Support recruiting events, career fairs, and talent acquisition initiatives as needed.
Coordinate background checks, drug screenings, and other pre-employment requirements.
Assist with onboarding activities and new hire logistics.
Support I-9 processing and onboarding documentation.
Help ensure compliance and accuracy throughout the hiring process.
Maintain accurate records within recruiting and HR systems, including iCIMS and UKG.
Track interview activity, hiring progress, and recruiting metrics.
Assist with reporting, documentation, and audit preparation.
Process invoices and support vendor-related activities as needed.
Provide general administrative support to the Talent Acquisition and HR teams.

Requirements

1–3+ years of experience in recruiting coordination, scheduling, administrative support, customer service, HR support, or a related field
Exceptional organizational skills and a strong attention to detail
Effective communication skills for interactions with candidates, executives, and business leaders
Experience managing calendars, coordinating meetings, and handling multiple priorities
Professional presence and a customer-service mindset
Experience with ATS, HRIS, or scheduling systems is preferred
Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint)
Ability to work independently while juggling multiple tasks in a fast-paced environment

Technologies

iCIMS
UKG
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint

Benefits

Medical
Dental
Vision
Telemedicine
Term life
Whole life
Accident insurance
Critical illness
Legal plan
Short-term disability
Retirement savings plan
Service bonus
Holiday pay plans (up to eight paid holidays per benefit year)
Transit spending account
Paid sick leave

Schedule & Work Environment

Monday through Friday, 8:00 AM – 5:00 PM
100% onsite in Hermantown, MN
Professional business casual environment

Interview Coordination & Scheduling

Coordinate phone, virtual, and onsite interviews across multiple departments
Manage complex scheduling logistics involving candidates, hiring managers, and business leaders
Send interview confirmations, meeting invitations, and candidate communications
Assist with arranging candidate travel and accommodations when needed
Ensure a professional and positive interview experience for all participants

Candidate Experience & Communication

Serve as a primary point of contact for candidates throughout the hiring process
Provide timely updates, next steps, and scheduling information
Welcome and host candidates during onsite interviews
Support hiring managers and interview teams with communication and coordination
Deliver a high-touch, customer-focused candidate experience

Talent Acquisition Support

Assist with job postings and applicant tracking system updates
Review incoming applications and support candidate pipeline management
Partner with recruiters and hiring managers to keep hiring activities moving efficiently
Support recruiting events, career fairs, and talent acquisition initiatives as needed

Pre-Employment & Onboarding Support

Coordinate background checks, drug screenings, and other pre-employment requirements
Assist with onboarding activities and new hire logistics
Support I-9 processing and onboarding documentation
Help ensure compliance and accuracy throughout the hiring process

Administrative & Operational Support

Maintain accurate records within recruiting and HR systems, including iCIMS and UKG
Track interview activity, hiring progress, and recruiting metrics
Assist with reporting, documentation, and audit preparation
Process invoices and support vendor-related activities as needed
Provide general administrative support to the Talent Acquisition and HR teams

What You'll Bring

1–3+ years of experience in recruiting coordination, scheduling, administrative support, customer service, HR support, or a related field
Exceptional organizational skills and attention to detail
Strong communication skills for professional interaction with candidates, executives, and business leaders
Experience managing calendars, scheduling meetings, and coordinating multiple priorities
Professional presence and a customer-service mindset
Experience with ATS, HRIS, or scheduling systems preferred
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to work independently while managing multiple tasks in a fast-paced environment

Preferred Backgrounds

Recruiting Coordinator
Talent Acquisition Coordinator
HR Coordinator
Administrative Coordinator
Executive Assistant
Scheduling Coordinator
Project Coordinator
Customer Success Coordinator
Office Manager
Human Resources Assistant

Why You'll Love This Role

Opportunity to support hiring initiatives without managing a full recruiting desk
Frequent interaction with candidates and business leaders
Collaborative, team-based environment
Exposure to talent acquisition, HR operations, and onboarding processes
Chance to gain substantive recruiting and HR experience
Potential for longer-term opportunities within the organization

Also Known As (For Search Visibility)

Recruiting Coordinator
Talent Acquisition Coordinator
Interview Coordinator
Scheduling Coordinator
HR Coordinator
Administrative Coordinator
Human Resources Assistant
Recruiting Assistant
Talent Operations Coordinator
People Operations Coordinator

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