Talent Acquisition Coordinator

Support end-to-end recruiting operations, from requisitions and candidate coordination to onboarding and recruiting vendor invoicing.

Responsibilities

• Coordinate and schedule interviews across candidates, hiring managers, and interview teams
• Manage interview logistics, including confirmations, rescheduling, and follow-up communications
• Provide a positive candidate experience through timely, professional communication and support
• Arrange candidate travel and coordinate airfare, lodging, transportation, and expense reconciliation
• Create, manage, and maintain requisitions in the applicant tracking system (ATS)
• Post and update job openings across internal and external job boards and career sites
• Monitor requisition activity to ensure posting accuracy and compliance
• Support recruiters with requisition administration and recruiting workflow management
• Source candidates proactively using Indeed, LinkedIn, employee referrals, and other channels
• Build candidate pipelines for current and future hiring needs
• Identify and engage qualified candidates for recruiter review
• Maintain candidate records and talent pools within the ATS
• Coordinate pre-employment steps, including background checks, drug screens, and employment verification processes
• Facilitate onboarding communications and documentation for new hires
• Partner with HR, hiring managers, and other departments to support a smooth transition from candidate to employee
• Track onboarding completion and address issues as needed
• Maintain accurate recruitment records, candidate documentation, and recruiting system data
• Ensure compliance with company policies, data privacy requirements, and employment regulations
• Run regular audits of recruiting records and ATS data for accuracy and completeness
• Support reporting and documentation requests as assigned
• Process and track recruiting-related invoices, including job boards, travel expenses, background screening vendors, and other recruiting services
• Work with Finance and vendors to support timely payment and accurate recordkeeping
• Monitor recruiting spend and maintain documentation for recruiting-related expenses

Requirements

• Associate's degree or equivalent work experience; Bachelor's degree preferred
• 0-2 years of recruiting coordination, human resources, talent acquisition, or administrative support experience
• Strong organizational and project management skills with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills
• Experience working with applicant tracking systems and recruitment technologies
• Proficiency in Microsoft Office Suite: Outlook, Excel, Word, and Teams
• Strong attention to detail and commitment to confidentiality

Technologies

• Applicant tracking system (ATS)
• Indeed
• LinkedIn
• Microsoft Office Suite (Outlook, Excel, Word, Teams)

Location and Work Schedule

• Chicago, IL 60606 (Hybrid)
• Downtown Chicago: 3 days onsite / 2 days remote (if applicable)
• Temporary-to-Permanent, Full-Time (40 hours/week)

Pay

• $29.00 per hour

Department

• Corporate Human Resources

Key Competencies

• Customer service and candidate focus
• Organization and time management
• Attention to detail
• Communication and relationship building
• Problem-solving and initiative
• Adaptability and flexibility
• Process orientation
• Data accuracy and accountability

Diversity and Inclusion

• Believes in diversity of thought and creating a workplace that welcomes unique experiences
• Strives to foster an inclusive environment where people are welcome through inclusive behaviors and social norms

Equal Opportunity / EEO / Inclusion Statement

• Equal employment opportunities for all employees and applicants
• Prohibits discrimination and harassment based on protected characteristics under federal, state, or local laws
• Supports inclusion and welcomes collective individual differences aligned with company culture and achievements