Talent Acquisition Assistant

DistributionNOW is hiring a Talent Acquisition Assistant in Houston, TX (onsite). In this role, you will help support recruiting, onboarding, and talent management by keeping hiring processes organized, tracking key talent metrics, and ensuring teams have the tools and information they need to move candidates forward smoothly.

How you’ll support hiring and talent operations

• Support the recruiting team by posting roles on job boards, conducting background checks, scheduling interviews, and helping ensure recruiting workflows run efficiently.
• Assist with performance review cycle administration, including timely execution and employee participation.
• Serve as a resource for employees and managers on performance management tools and processes.
• Handle basic inquiries from management related to job postings and recruiting materials, and help train associates on recruiting technology.
• Manage pre-employment tasks such as background checks, coordinating candidate and hiring manager communication, and collecting required documents.
• Ensure recruiting operations comply within the ATS (Workday) and align with company policy and labor laws.
• Track talent metrics, including time to hire, employee retention, and performance trends.
• Monitor the success of recruiting events and campaigns by tracking attendee movement through the hiring process.
• Identify issues affecting talent workflows and support process improvements to keep execution on track.
• Oversee administration of the referral bonus program, reviewing requests, determining eligibility, obtaining approvals, and partnering with payroll on administration.
• Complete general administrative duties including data entry for recruiting metrics, returning calls and emails, and generating standard weekly and monthly HR reports.
• Participate in strategic talent projects such as tool implementation and audits, and support recruiting and talent needs on special projects.

What you bring to the role

• Bachelor’s degree in HR, Business Administration, or a related field (or equivalent experience).
• 2+ years of experience in talent operations, HR Coordination, or Recruitment.
• Superb attention to detail and accuracy, with strong written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proven ability to provide quality internal and external customer service in a high-volume, fast-paced setting while managing multiple projects.
• Knowledge of HR compliance and labor laws.
• Familiarity with talent analytics and workforce planning.
• Experience with recruiting tools and ATS platforms such as Workday, iCIMS, or similar systems.
• Proficiency with applicant tracking software and the Microsoft Office Suite.
• Understanding of recruitment marketing tools or social media platforms.
• Proficiency in data analysis to track and optimize recruitment metrics.
• Ability to work across multiple time zones.
• Ability to travel as needed for recruitment or other HR events.

Tools you’ll work with

• Workday (ATS)
• iCIMS
• Microsoft Office Suite

Working conditions

Work is primarily performed in an office setting and requires the ability to sit and/or stand for extended periods. For additional position-specific details regarding physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions.