Assisting Recruiting & Operations Coordinator

Swack Business Group seeks a Recruiting & Operations Coordinator in Carnegie, PA (hybrid) to own end-to-end hiring and operations support across a portfolio of 2-3 entities.

Responsibilities

• Develop and refresh job postings across multiple platforms, monitor applicant flow and ad performance, and optimize spend to minimize waste.
• Screen candidates for hiring managers by reviewing resumes against core requirements and conducting high-volume phone screens to assess fit, availability, and baseline qualifications.
• Coordinate interviews by scheduling phone, video, and in-person meetings between qualified candidates and district and hiring managers.
• Oversee the end-to-end onboarding paperwork process for new hires.
• Collect and input payroll and materials cost data for specific projects into spreadsheets to support management reporting.
• Review monthly credit card statements for assigned locations, categorize charges accurately, and investigate any unidentified expenses.
• Maintain master spreadsheets tracking company accounts, utility logins, property details, and vehicle registrations; draft SOPs for assigned entities.
• Serve as the primary liaison to coordinate repairs and outages at assigned locations with vendors, and proactively order and manage office, facility, and marketing supplies.

Requirements

• Minimum 1 year of professional experience in recruiting coordination or operations management.
• Strong phone presence with the ability to assess candidate aptitude and fit during initial screening calls.
• Proficiency in spreadsheets (Excel and Google Sheets), including formatting, basic formulas, and data organization.
• Excellent problem-solving ability; resourceful and capable of independently finding answers and coordinating urgent tasks.
• High attention to detail.
• Full cycle recruiting experience: 1 year (Required).
• Office management experience: 1 year (Preferred).
• Ability to commute to Carnegie, PA 15106 (Required).

Technologies

• Excel
• Google Sheets
• Indeed
• Career Plug

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Hybrid Schedule

• 3 days in office, 2 days working from home

About the Role

Swack Business Group operates a diverse set of businesses across multiple industries, employing around 150 people across six entities. The Recruiting & Operations Coordinator will take total administrative ownership for a defined portfolio within these entities (such as 2-3 specific businesses), driving the hiring lifecycle and operational support for that group.

Pay

• Pay: $19.00 - $21.00 per hour

Experience

• Full cycle recruiting: 1 year (Required)
• Office management: 1 year (Preferred)

Location & Work Arrangement

• Carnegie, PA 15106 (Required)
• Hybrid remote in Carnegie, PA 15106