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Assisting Recruiting & Operations Coordinator

Swack Business Group Carnegie, PA

Carnegie, PA

Today

$19 - $21/hr Full time Application Tracking System Candidate Management System Candidate Pipeline

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Job Description

Swack Business Group seeks a Recruiting & Operations Coordinator in Carnegie, PA (hybrid) to own end-to-end hiring and operations support across a portfolio of 2-3 entities.

Responsibilities

Develop and refresh job postings across multiple platforms, monitor applicant flow and ad performance, and optimize spend to minimize waste.
Screen candidates for hiring managers by reviewing resumes against core requirements and conducting high-volume phone screens to assess fit, availability, and baseline qualifications.
Coordinate interviews by scheduling phone, video, and in-person meetings between qualified candidates and district and hiring managers.
Oversee the end-to-end onboarding paperwork process for new hires.
Collect and input payroll and materials cost data for specific projects into spreadsheets to support management reporting.
Review monthly credit card statements for assigned locations, categorize charges accurately, and investigate any unidentified expenses.
Maintain master spreadsheets tracking company accounts, utility logins, property details, and vehicle registrations; draft SOPs for assigned entities.
Serve as the primary liaison to coordinate repairs and outages at assigned locations with vendors, and proactively order and manage office, facility, and marketing supplies.

Requirements

Minimum 1 year of professional experience in recruiting coordination or operations management.
Strong phone presence with the ability to assess candidate aptitude and fit during initial screening calls.
Proficiency in spreadsheets (Excel and Google Sheets), including formatting, basic formulas, and data organization.
Excellent problem-solving ability; resourceful and capable of independently finding answers and coordinating urgent tasks.
High attention to detail.
Full cycle recruiting experience: 1 year (Required).
Office management experience: 1 year (Preferred).
Ability to commute to Carnegie, PA 15106 (Required).

Technologies

Excel
Google Sheets
Indeed
Career Plug

Benefits

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Hybrid Schedule

3 days in office, 2 days working from home

About the Role

Swack Business Group operates a diverse set of businesses across multiple industries, employing around 150 people across six entities. The Recruiting & Operations Coordinator will take total administrative ownership for a defined portfolio within these entities (such as 2-3 specific businesses), driving the hiring lifecycle and operational support for that group.

Pay

Pay: $19.00 - $21.00 per hour

Experience

Full cycle recruiting: 1 year (Required)
Office management: 1 year (Preferred)

Location & Work Arrangement

Carnegie, PA 15106 (Required)
Hybrid remote in Carnegie, PA 15106

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