Hr Operations

Hr Operations Recruiter Jobs

6 jobs found

8d ago

Recruiting Assistant (Human Resources)

St. Louis Arc St. Louis, MO

St. Louis, MO

8d ago

$23 - $23/hr Full time Application Tracking System Candidate Screening Coordinator

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Job Description

The Recruiting Assistant (Human Resources) supports St. Louis Arc’s hiring and onboarding processes in an on-site, Monday through Friday hourly role. This position helps deliver an inclusive candidate experience, supports new-hire readiness, and provides HR administrative support while working with systems including UKG and Workbright.

Key Responsibilities

Support recruiting activities by reviewing applications, monitoring job postings in UKG, conducting prescreening calls, and connecting applicants with the appropriate recruiters.
Maintain a welcoming candidate experience through friendly, compassionate, and professional communication with applicants and prospective employees.
Coordinate new-hire onboarding by maintaining employee information in Workbright, processing onboarding paperwork, completing required pre-employment screenings, and following up with new hires to support timely completion of required documentation.
Provide Workbright support for new hires by answering questions, performing routine troubleshooting and system maintenance, and escalating issues to the Assistant Director for Talent Acquisition as needed.
Help new employees prepare for success by coordinating onboarding resources, sending welcome emails prior to New Employee Orientation, and preparing orientation materials.
Support employee retention initiatives by providing administrative assistance for the Retention on A Mission program.
Contribute to an inclusive workplace by supporting St. Louis Arc’s diversity and disability inclusion practices and initiatives.
Provide additional administrative support to the Human Resources team as needed.

Required Qualifications

High School Diploma or equivalent
Associate degree in Human Resources or related field preferred
One year of clerical and/or administrative office experience using multiple software systems
One year of related Human Resources experience preferred
Familiarity with HRIS systems, including the ability to enter, maintain, and compile data
Ability to learn and apply HR policies, procedures, basic state and federal employment laws, and regulatory guidelines
Proficiency in Microsoft Office products
Strong communication, customer service, and interpersonal skills
Exceptional attention to detail and commitment to maintaining accurate records
Ability to manage multiple priorities, track follow-up activities, and meet deadlines
Ability to build and maintain positive working relationships with applicants, new hires, and colleagues
Discretion, accountability, and ability to maintain confidential information
Ability to provide clear guidance and assistance to new hires throughout the onboarding process
Ability to troubleshoot routine system issues, follow established procedures, and escalate concerns as appropriate

Technology & Systems

UKG
Workbright
Microsoft Office
HRIS systems

Compensation and Schedule

This is a Monday through Friday hourly role based in St. Louis, MO (onsite), with an hourly rate of USD 23 - 23.

Benefits

Health insurance
Retirement
Time off

About the Role and Culture

St. Louis Arc focuses on a shared sense of purpose that guides decisions and actions. The organization encourages candidates to come as they are and grow as part of the St. Louis Arc family.

In this role, you can expect hands-on leadership and support for your learning and development. The position includes benefits such as health insurance, retirement, and time off, along with an inclusive circle of support designed to help team members contribute and serve others.

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14d ago

Associate Director, Talent Acquisition Operations

Harvard University Cambridge, MA

Cambridge, MA

14d ago

Full time Manager Application Tracking System HR

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Job Description

Drive operational excellence across Harvard’s Talent Acquisition function as a hands-on leader who modernizes systems, strengthens compliance, and improves the recruiting experience.

Responsibilities

Lead a small team serving as the primary resource for University recruiters on technical and process training, guidance, and communications
Ensure recruiter enablement is high-quality, consistent, and effective while applying full life-cycle recruiting expertise to maximize value and support compliance with applicable laws and OFCCP regulations
Monitor external market trends, tools, labor-market conditions, candidate expectations, and TA best practices; advise leadership on implications and potential responses
Use data and stakeholder feedback to identify opportunities for operational improvement, innovation, and increased efficiency
Build and maintain a Talent Acquisition Operations roadmap aligned to University strategy and stakeholder priorities
Ensure recruitment processes, systems, and programs align with University policies, compliance requirements, and applicable OFCCP regulations
Support talent acquisition contracting and vendor agreements in partnership with Strategic Procurement
Partner with stakeholders to identify and prioritize enhancement opportunities and maintain a talent acquisition technology backlog
Lead evaluation, prioritization, and implementation of approved process and technology enhancements
Set clear direction and expectations; empower team members with autonomy, accountability, and sound judgment
Provide ongoing coaching, feedback, and development conversations to strengthen strategic thinking, confidence, and effectiveness
Oversee recruitment-related systems, platforms, integrations, workflows, and operational metrics
Provide or oversee applicant tracking system administration, including configuration, business processes, notifications, auditing, data quality, reporting, and troubleshooting
Partner with HR Technology, Information Technology, HRIS, and external vendors to optimize system functionality, integrations, workflows, and identify workflow/configuration changes for operational efficiency
Manage relationships with recruitment technology vendors and system partners
Act as a strategic resource and escalation point for recruiters and TA leaders on recruiting technology, processes, policies, and practices; chair the University recruitment governance committee
Foster collaboration among Talent Acquisition leaders across the University
Develop and coordinate training, communications, guidance, and enablement resources for the University recruitment community
Strengthen the identity, voice, and positioning of Talent Acquisition Operations by communicating role, capabilities, value, and engagement model while surfacing insights and improvement opportunities
Oversee the Contingent Workforce Program, including the managed service provider, program performance, policies, guidelines, and stakeholder communications
Serve as product owner for the University-wide LinkedIn talent acquisition program, including guidelines, engagement practices, vendor management, and quarterly business reviews
Partner with HHR Communications on recruitment marketing, employment branding, content development, and annual communications planning

Requirements

Bachelor’s degree or equivalent work experience required
Minimum 8 years of relevant HR experience
Project and/or program management experience
Supervisory experience
Advanced knowledge of employment laws and other applicable federal, state, and local regulations
Ability to prioritize work, manage multiple tasks and stakeholders simultaneously, take initiative, and demonstrate strong reasoning and critical thinking
Strong collaborator who prioritizes team success over individual success and builds relationships with internal and external stakeholders
Demonstrated ability to collaborate and influence at all levels
Curious mindset to learn continuously and challenge the status quo
Strong project management skills and attention to detail
Highly adaptable with proven ability to drive results in changing environments and comfort operating “in the gray” when necessary
Excellent organizational, communication, and interpersonal skills

Technologies

Applicant tracking system
LinkedIn

Benefits

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Work Schedule

35 hours per week

Visa Sponsorship

Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening

Identity
Education
Criminal

Work Format Details

Some duties may be performed at a non-Harvard location as determined by school or unit leaders
Work schedule and location are set by the department based on operational needs
For hybrid positions, employees must work in a Harvard registered state when not working at a Harvard or Harvard-designated location, in compliance with the University’s Policy on Employment Outside of Massachusetts
Additional details will be discussed during the interview process
Certain visa types and funding sources may limit work location
Individuals must meet work location sponsorship requirements prior to employment

Salary grade level 059. View Harvard’s Salary Ranges for the corresponding salary range and related information.

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1mo ago

HR Recruiter

Wire3 Daytona Beach, FL

Daytona Beach, FL

1mo ago Closed

Full time Hr Administration Hr Operations Human Resources

This position is no longer accepting applications (closed Oct 23, 2026).

Job Description

Wire3 is seeking an HR Recruiter to support day-to-day HR and recruiting operations from an onsite location in Daytona Beach, FL. In this role, you will help keep hiring and HR workflows moving smoothly, from job postings through onboarding and off-boarding, while maintaining accurate operational documentation.

This position supports recruiting activities and HR operations through administrative coordination, candidate communication, and documentation systems. The work includes scheduling and coordination tasks, as well as helping ensure new hires and departing employees transition efficiently.

Key Responsibilities

Assist the recruiting team with posting job openings, scheduling interviews, and coordinating candidate communication.
Coordinate new hire onboarding, including collecting required documents, setting up internal systems, and preparing and administering new hire orientations.
Support off-boarding by gathering necessary documentation and helping ensure a smooth offboarding process.
Create and maintain process maps, procedures, workflows, and other HR operational documentation.
Perform additional assigned tasks.

Requirements

Strong communication and interpersonal skills.
Prior experience using an HRIS system and recruitment tools is highly preferred.
Problem-solving and data analysis skills to track metrics and improve processes.
Ability to maintain confidentiality and manage sensitive employee data.
Strong attention to detail.
Bilingual (English and Spanish) candidates are highly desired.

Education and Experience

High school diploma or equivalent required; Associate degree preferred.
1-3 years of experience in HR recruiting or related HR support experience.

Benefits

Company-paid premiums for medical, dental, and vision insurance for you and your dependents.
Dynamic environment with diverse growth opportunities.
Emphasis on learning and development to support career and personal growth.
Work-life balance: 120 hours paid time off (PTO) after a 90-day probation period.
40 hours of paid sick leave.
Six (6) major paid holidays.
401(k) plan with company match.

Work Environment and Physical Requirements

Work is performed in a climate-controlled office environment.
Computer work includes repetitive keyboard and mouse use.

Equal Opportunity: Wire 3 is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.

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1mo ago

HR Generalist / Recruiting Manager

Mi Casita Preschool Ardmore, PA

Ardmore, PA

1mo ago Closed

$55k - $65k/yr Full time Manager HR HR Compliance

This position is no longer accepting applications (closed Sep 24, 2026).

Job Description

Mi Casita Preschool is building a consistent people-operations and recruiting experience across its preschool network, and this role sits at the center of that work. You will help keep HR data clean and centralized for leadership, while owning the front end of hiring across all schools, matching candidates to the right location and openings based on network needs.

This is a hybrid position based in the Ardmore, PA 19003 area, with regular on-site time to support school leaders. Expect recurring travel within the Philadelphia metro area and occasional travel to Fort Worth, Texas.

Role overview

As the day-to-day engine of Mi Casita’s people operations, you will maintain accurate employee records, produce recurring people metrics reporting, and digitize paper-based HR processes so leadership has a clear line of sight into HR data. In parallel, you will lead front-end recruiting across the network by reviewing applications, coordinating initial phone screens, and building cross-school candidate visibility to recognize and place strong candidates strategically.

Responsibilities

Maintain clean, centralized, and accurate employee data across all schools.
Own recurring reporting on key people metrics (turnover, time-to-fill, training completion, and more) to leadership.
Lead digitization of paper-based HR processes and records to create a single, reliable line of sight into HR data and information across the network.
Build straightforward financial models and cost analyses to support HR decisions, including staffing changes, role movements, and compensation adjustments.
Support compliance recordkeeping and help keep documentation audit-ready across all locations.
Assist with day-to-day administration of the PEO and other HR vendor relationships, escalating larger vendor issues or negotiations to the COO or other senior leaders.
Contribute input and insight to broader HR strategy conversations with the COO and other senior leaders.
Own the front end of the hiring process across all schools: review resumes and applications, and conduct or coordinate initial phone screens before candidates move to hiring managers.
Serve as the connector across schools by matching candidates to the role and location where they will be the strongest fit based on openings and needs across the network.
Build and maintain centralized, cross-school candidate visibility so strong candidates are recognized and well-matched, and patterns across candidates and locations are understood.
Support and standardize recruiting workflows, interview guides, and screening criteria across schools.
Be the primary point of contact for school leaders on open roles and hiring needs.
Manage compliance and reporting for hiring-related grant programs to help ensure Mi Casita meets program requirements and captures available funding.
Take on operational support responsibilities outside of core HR work from time to time, as capacity and organizational needs allow.
Serve as the responsive, everyday point of contact for routine HR and people questions, escalating complex employee relations matters to the COO.
Support network-wide consistency in onboarding and offboarding new and departing staff.
Support employee engagement survey administration and help track follow-through on what’s heard.
Partner with the Regional Director of Academics and the COO to ensure teacher performance management runs well across all schools, including calibration across evaluators and tying outcomes to compensation.
Support the build-out of performance management practices for other roles across the network, including School Directors and other school-based staff.

Requirements

1–3 years of relevant experience in HR, recruiting, operations, or administration, or equivalent experience demonstrating strong judgment, drive, and organizational capability.
Bilingual fluency in Spanish and English required.
Based in or near the Philadelphia metro area with reliable transportation for regular school visits.
Strong spreadsheet and data skills, including comfort building and maintaining trackers, reports, and organized systems.
Excellent organizational and project management skills to manage multiple schools, candidates, and workstreams.
A relationship-builder who earns trust quickly and can support school leaders with challenging HR issues.
High energy with strong initiative and follow-through; comfortable improving processes as you go.
Comfort with ambiguity as the people-ops structure matures.
Comfort using AI tools to support research, organization, and communication.
Authorized to work in the United States. Employment is contingent on successful completion of a background check and all clearances required for regular presence in Pennsylvania early childhood settings, including PA Child Abuse History Clearance, PA State Police Criminal Record Check (Act 34), and FBI fingerprint-based criminal history clearance (Act 114), plus equivalent clearances required for the Fort Worth, Texas location.
Alignment with Mi Casita core values.

Travel and work arrangement

Regular travel to Mi Casita schools across Philadelphia and surrounding suburbs to support school leaders in person and build relationships.
Occasional travel to Mi Casita’s Fort Worth, Texas location.
Reliable personal transportation is essential; regular travel between schools is a core part of the role.
Hybrid role: regular on-site time at schools, balanced with remote work for data, reporting, and administrative tasks.

Benefits

Health, dental, and vision insurance
50% tuition discount for dependent children (including after-school and summer programs)
Paid time off and holidays
Company-issued laptop and phone
Opportunities for professional development and growth within a mission-driven organization
401(k)
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Core values

Entrepreneurial Spirit
Continuous Improvement
Motivation
Passion
Integrity

Additional details

Employment type: Full-time, Exempt, At-Will
Reports to: Chief Operating Officer (COO)
Salary range: USD $55,000 - $65,000 per year (commensurate with experience)
Work location: Hybrid remote in Ardmore, PA 19003

Application questions

Briefly share what draws you to this role, and what about your background makes you feel like a strong fit for Mi Casita’s mission and this position?
Briefly describe a tracker, spreadsheet, or system you built or significantly improved from scratch. What problem was it solving, and how did you know it was working?
Briefly tell me about a specific result you’re proud of that only happened because you personally pushed for it. What was at stake, and what would have happened without your push?

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2mo ago

Talent Acquisition Operations Specialist

Angels of Care Pediatric Home Health Remote 🌍 Remote

Remote

2mo ago Closed

Full time Application Tracking System Candidate Pipeline Coordinator

This position is no longer accepting applications (closed Sep 22, 2026).

Job Description

Angels of Care Pediatric Home Health is seeking a Talent Acquisition Operations Specialist to strengthen day-to-day recruiting operations across the corporate Talent Acquisition function. This remote role focuses on keeping recruiting systems running smoothly, improving visibility through reporting, and coordinating key workflows that support candidates, recruiters, and hiring managers.

In this position, you will administer recruiting tools and processes, maintain clean data standards, and partner with Talent Acquisition leadership to identify operational opportunities and implement process and technology improvements.

Responsibilities

Administer Talent Acquisition systems and workflows, including requisition and offer approvals, job setup and posting, data maintenance, testing, troubleshooting, and follow-up on outstanding actions.
Develop and maintain reports, dashboards, trackers, and data standards to improve visibility into recruiting activity, platform performance, and outcomes.
Support corporate Talent Acquisition team usage of recruiting and sourcing platforms, including Indeed and LinkedIn; coordinate user access, vendor requests, system issues, and implementation activities.
Partner with Talent Acquisition leadership to identify opportunities, recommend solutions, and coordinate implementation of process and technology improvements such as workflow enhancements, system transitions, process documentation, training resources, and automation tools.
Provide coordination support as needed, including maintaining shared resources, preparing team communications and logistics, scheduling meetings or interviews, and coordinating offer letters and related documents.

Requirements

3+ years Talent Acquisition or Human Resources experience, including demonstrated experience supporting recruiting operations, recruiting systems, reporting, and process improvement.
Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
Experience supporting an applicant tracking system or recruiting module and developing reports, dashboards, trackers, or other operational reporting.
Strong proficiency with Microsoft Excel and other Microsoft 365 applications.
Strong organizational, project-coordination, and communication skills.

Technologies

Indeed
LinkedIn
Microsoft Excel
Microsoft 365

Benefits

Competitive Pay
Paid Time Off
Medical, Dental, & Vision Plans with a generous contribution from AOC
HSA/FSA
Mental Wellness Benefits
401K
Discounts on Pet, Home, and Auto Insurance
And more!

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2mo ago

Assisting Recruiting & Operations Coordinator

Swack Business Group Carnegie, PA

Carnegie, PA

2mo ago Closed

$19 - $21/hr Full time Application Tracking System Candidate Management System Candidate Pipeline

This position is no longer accepting applications (closed Aug 27, 2026).

Job Description

Swack Business Group seeks a Recruiting & Operations Coordinator in Carnegie, PA (hybrid) to own end-to-end hiring and operations support across a portfolio of 2-3 entities.

Responsibilities

Develop and refresh job postings across multiple platforms, monitor applicant flow and ad performance, and optimize spend to minimize waste.
Screen candidates for hiring managers by reviewing resumes against core requirements and conducting high-volume phone screens to assess fit, availability, and baseline qualifications.
Coordinate interviews by scheduling phone, video, and in-person meetings between qualified candidates and district and hiring managers.
Oversee the end-to-end onboarding paperwork process for new hires.
Collect and input payroll and materials cost data for specific projects into spreadsheets to support management reporting.
Review monthly credit card statements for assigned locations, categorize charges accurately, and investigate any unidentified expenses.
Maintain master spreadsheets tracking company accounts, utility logins, property details, and vehicle registrations; draft SOPs for assigned entities.
Serve as the primary liaison to coordinate repairs and outages at assigned locations with vendors, and proactively order and manage office, facility, and marketing supplies.

Requirements

Minimum 1 year of professional experience in recruiting coordination or operations management.
Strong phone presence with the ability to assess candidate aptitude and fit during initial screening calls.
Proficiency in spreadsheets (Excel and Google Sheets), including formatting, basic formulas, and data organization.
Excellent problem-solving ability; resourceful and capable of independently finding answers and coordinating urgent tasks.
High attention to detail.
Full cycle recruiting experience: 1 year (Required).
Office management experience: 1 year (Preferred).
Ability to commute to Carnegie, PA 15106 (Required).

Technologies

Excel
Google Sheets
Indeed
Career Plug

Benefits

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Hybrid Schedule

3 days in office, 2 days working from home

About the Role

Swack Business Group operates a diverse set of businesses across multiple industries, employing around 150 people across six entities. The Recruiting & Operations Coordinator will take total administrative ownership for a defined portfolio within these entities (such as 2-3 specific businesses), driving the hiring lifecycle and operational support for that group.

Pay

Pay: $19.00 - $21.00 per hour

Experience

Full cycle recruiting: 1 year (Required)
Office management: 1 year (Preferred)

Location & Work Arrangement

Carnegie, PA 15106 (Required)
Hybrid remote in Carnegie, PA 15106

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