Recruiting and Onboarding Coordinator

Recruiting & Onboarding Coordinator role supporting hiring, onboarding, and documentation compliance for a home-care agency.

Responsibilities

• Post job openings, review applications, screen candidates, and coordinate interviews
• Manage candidate communication throughout the recruiting and hiring process
• Conduct reference checks and document results
• Coordinate the full transition from candidate selection through onboarding, clearance, and readiness to begin employment
• Prepare, collect, review, and maintain new-hire paperwork, including I-9 employment eligibility verification, W-4 forms, and other required employment documents
• Ensure personnel files are complete, accurate, organized, and properly maintained
• Track outstanding documentation and follow up consistently with candidates and employees to obtain missing information
• Collect signed employee handbooks, policies, procedures, and required acknowledgments
• Maintain accurate records and protect confidential employee information
• Initiate and track background checks and applicable state-required clearances
• Verify professional licenses, certifications, and credentials with appropriate state licensing boards or issuing organizations
• Track health-related documentation, screenings, and vaccination records as applicable to the position and governing requirements
• Maintain compliance checklists and monitor expiration dates, renewals, and outstanding requirements
• Review employee files for completeness and ensure required documentation is obtained and properly documented before an employee begins work
• Assist with internal audits, regulatory reviews, and requests for employee documentation

Requirements

• Previous experience in recruiting, human resources, healthcare administration, compliance, or another documentation-heavy administrative role
• Strong attention to detail and ability to manage high volumes of paperwork without sacrificing accuracy
• Experience handling employment documents, background checks, reference checks, credentials, insurance documents, or compliance records (preferred)
• Home care, home health, healthcare, or another regulated industry experience (highly desirable)
• Strong organizational, communication, follow-up, and time-management skills
• Ability to manage multiple open tasks, maintain tracking systems, and meet deadlines
• Proficiency with Microsoft Office, email, spreadsheets, and electronic document management systems
• Discretion when handling confidential employee and business information
• Enjoys organization, documentation, and getting details right
• Proactive, thorough, dependable, and comfortable holding others accountable for submitting required paperwork
• Understands complete and accurate documentation is essential for smooth operations in a regulated home-care environment

Technology

• Microsoft Office
• Email
• Spreadsheets
• Electronic document management systems

Benefits

• Paid time off

Pay

• $25–$27 per hour based upon experience
• Schedule: Monday through Friday, 8:30a–5:00p

Application Questions

• How many years of full-cycle recruitment do you have? Was this for a home care, home health, and/or healthcare company?
• How many years of home care, home health, and/or healthcare experience do you have?
• Do you have experience recruiting for caregivers? How many years?
• Do you have compliance experience in a home care, home health, and/or healthcare?
• Do you have experience conducting/facilitating caregiver orientation?

Work Location: In person

Location: Cherry Hill, NJ (onsite)