Talent Acquisition Specialist

Location

Irvine, CA (onsite)

Salary

USD 64,967 - 84,458 per yearly

Education

BA/BS degree

Experience

A BA/BS degree with three to five years of recruiting experience, or five to seven years of direct human resources experience with an emphasis on full-cycle recruitment.

Responsibilities

• Oversee assigned requisitions, candidate pipelines, referrals, and related recruiting activities within the applicant tracking system (ATS).
• Collaborate with hiring managers and executives to determine staffing needs, fill requisitions, and align efforts with organizational priorities.
• Screen resumes and applications, conduct initial phone screens and interviews, administer assessments, and make recommendations on hire or non-hire decisions.
• Develop and execute proactive sourcing strategies to attract qualified candidates, including outreach for passive candidates when necessary.
• Coordinate interview scheduling, candidate communications, confirmations, and status notices to support a positive candidate experience.
• Manage pre-employment steps, including background checks, drug testing where applicable, reference checks, offers, and related documentation.
• Administer internal transfer processes, including screening, interview coordination, transfer offer letters, and communications.
• Maintain recruitment metrics, dashboards, and activity tracking to monitor hiring activity, talent goals, and KPI progress.
• Review recruitment procedures, identify system or process issues, propose improvements, and support data-driven operations.
• Partner with department managers to update job descriptions for new roles or evolving requirements.
• Ensure compliance with applicable federal and state employment laws, fair hiring practices, I-9, and E-Verify requirements during recruitment and onboarding.
• Support onboarding and new hire orientation, including first-day transitions to managers and relevant HR content, with Talent Acquisition Generalist assistance as needed.
• Develop and maintain relationships with external vendors, post-secondary partners, and community organizations to support staffing goals.
• Collaborate with temporary staffing agencies to secure personnel aligned with organizational needs.
• Screen and assess temporary candidates to ensure alignment with position requirements.
• Foster relationships with temporary workers and hiring managers to maintain a positive experience.
• Maintain a temporary staffing report for all active temporary workers.
• Collaborate with the TA Generalist and Marketing on employer branding initiatives.
• Work with the TA Generalist to optimize recruiting and onboarding processes through redesign and oversight for optimal candidate and internal user outcomes.
• Support recruiting projects on special business initiatives within Talent Acquisition and leverage resources to meet goals.
• Collaborate on recruitment events with the TA Generalist, including career fairs, online job fairs, and community events, to identify quality candidates.
• Solicit formal feedback from candidates and hiring managers to gauge satisfaction with the recruiting process.
• Collaborate with the talent acquisition team to improve existing processes or create new ones.
• Cultivate long-term relationships with past applicants and potential candidates.
• Utilize all capabilities to advance the members' competitiveness and profitability, maintaining curiosity and collaborative execution to deliver results.
• Maintain a wired internet connection with 40 Mbps download and 10 Mbps upload speeds, and operate a router with wired Ethernet.
• Maintain a HIPAA compliant workstation and employ appropriate security practices to protect confidential client data.
• Maintain safety equipment on site, including a smoke detector, fire extinguisher, and first aid kit.
• All other duties as assigned.

Technologies

• Applicant Tracking System (ATS)
• Paycom

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands and work environment described here represent those that an employee must meet to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office.