Recruiting, Onboarding and Office Admin

Full-cycle recruiting, onboarding and office administration for UB Neurosurgery, Inc in Buffalo, NY, onsite.

Responsibilities

• Coordinate end-to-end recruitment, sourcing candidates via social media, HR tools, and targeted research to identify qualified talent.
• Screen and interview candidates to assess skills, experience, and cultural fit, ensuring compliance with employment laws.
• Guide onboarding by preparing employment contracts, leading orientation sessions, and coordinating EMR system training.
• Partner with hiring managers on talent strategies, including succession planning and internal recruiting initiatives.
• Ensure adherence to labor laws and company policies, manage contracts and employee evaluations, and oversee related benefits tasks.
• Maintain accurate employee records using HRIS platforms such as Paychex.
• Support employee relations through onboarding feedback collection and prompt handling of new hire inquiries.
• Adapt to shifting priorities and clinical workflows with a proactive mindset and innovative ideas to improve delivery.
• Demonstrate working knowledge of all program applications to support operations.
• Fully cycle onboard Physicians after employment contracts are signed.
• Maintain contents and accuracy of personnel folders.
• Purchase office supplies and stock items upon receipt.
• Perform additional non-core duties as needed to support the department.

Requirements

• Graduation from a Medical Office training program or 2 years of Medical Office experience.
• Minimum of 2 years HR experience required.
• Clinical background.
• Computer skills including Microsoft Office and internet browsing.
• Ability to manage multiple tasks simultaneously.
• Team oriented with a collaborative approach to meet department goals.
• Willingness to participate in continuous quality improvement processes.

Technologies

• Microsoft Office
• Paychex
• EMR systems

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Compensation

• Pay: $24.00 - $26.00 per hour

Location

Buffalo, NY (onsite)