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Payroll Recruiter Jobs

3 jobs found

1mo ago

Payroll Administrator / Staffing Coordinator / Recruiter

Trademark Staffing Santa Ana, CA

Santa Ana, CA

1mo ago Closed

$20 - $24/hr Full time Administrative Support Coordinator HR

This position is no longer accepting applications (closed Jul 10, 2026).

Job Description

This onsite role in Santa Ana, CA offers an hourly rate of USD 20 - 24 and sits at the intersection of payroll, staffing, and recruiting. Trademark Staffing specializes in temporary, temp-to-hire, and long-term placements within the Restoration and Construction industry. This Payroll Administrator / Staffing Coordinator / Recruiter position emphasizes growth, collaboration, and contributing to client success. We seek someone who wants to grow with the company, contribute to our success, and become an integral part of the team.

Responsibilities

Process employee timesheets, including reviewing, calculating, updating, and maintaining payroll records, wages, and deductions.
Process Certified Payroll Reports accurately and timely.
Handle EDD claims, garnishments, and related payroll documentation.
Maintain and organize employee personnel files and confidential records.
Maintain employment documentation, including applications, I-9s, W-4s, and related records in both paper and electronic databases according to company policies.
Coordinate and conduct new employee orientations, providing detailed job and client information to ensure employees are prepared for interviews and job assignments.
Collect and transmit employee timecards to the payroll department while serving as a liaison between employees, branch staff, and payroll.
Prepare and submit weekly and monthly reports to the Branch Manager as requested.
Perform additional administrative duties as assigned.
Occasionally travel to client locations or perform company-related tasks such as delivering employee paychecks, office errands, or client visits.
Assist with recruiting efforts (recruiting experience is a plus).

Requirements

Minimum 2 years of experience in employee timekeeping and payroll processing.
Bilingual in Spanish (required).
Previous experience in staffing, recruiting, payroll, or HR is preferred.
Experience with Certified Payroll is highly preferred.
HR and accounting experience are a plus.
Strong organizational skills with the ability to multitask in a fast-paced and changing environment.
Positive attitude with a strong desire to grow within the staffing and recruiting industry.
Ability to work collaboratively in a team-oriented environment.
Strong sense of urgency and excellent problem-solving skills.
Solid decision-making skills with the ability to prioritize tasks and work efficiently.
Proficiency in Microsoft Office, computer systems, and social networking platforms.
Strong computer, typing, and keyboarding skills with the ability to learn new software quickly.
Must be available to work overtime, weekends, and additional hours as needed to meet business demands.
Must possess a valid driver’s license and reliable transportation for occasional company-related errands or client visits.
Must successfully pass a pre-employment screening, including a background check, drug screening, credit check, and employment reference verification.

Technologies

Microsoft Office

Benefits

Dental insurance
Flexible schedule

Work location: In person, onsite in Santa Ana, CA.

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1mo ago

Talent Acquisition Manager

CLINICAL MEDICAL SERVICES Carolina

Carolina

1mo ago Closed

Full time ADP Applicant Tracking System Candidate Management System

This position is no longer accepting applications (closed Jun 28, 2026).

Job Description

The Talent Acquisition Manager at Clinical Medical Services leads end-to-end recruitment, shaping strategies, strengthening employer branding, and delivering an affirmative action plan. The role collaborates with managers to align hiring with workforce needs while ensuring an excellent candidate experience and data driven decision making to support organizational goals.

Responsibilities

Design and execute the organization’s talent acquisition roadmap.
Oversee the full recruitment lifecycle from opening a role to finalizing an offer.
Forecast future hiring needs and provide training and coaching to managers and TA staff.
Partner with managers to define role requirements and target candidate profiles.
Screen and interview applicants.
Utilize job boards, social networks, and other channels to source candidates.
Adopt innovative sourcing methods and maintain a robust candidate network.
Negotiate compensation and contractual terms for new hires.
Manage all stages of the candidate experience, including applications, interviews, and communications.
Track and report key recruitment metrics to evaluate and refine the hiring process, including time-to-fill and time-to-hire.
Analyze hiring data to identify improvements and select appropriate job advertising options.
Conduct market research and apply best practices to maintain competitive hiring strategies.
Oversee an efficient onboarding process to ensure successful integration of new hires.
Prepare an annual Affirmative Action Plan.
Prepare and submit VETS 4212 annually.
Supervise, develop, train, and audit the Talent Acquisition team.
Coordinate participation in job fairs and career events.
Maximize, administer, and develop the TA HRIS system.
Participate in internal and department projects as needed.
Handle additional administrative tasks and projects as assigned.

Requirements

Bachelor's degree in Human Resources or equivalent; master's degree preferred.
8 to 10 years of experience leading Talent Acquisition or related functions.
Strong understanding of recruitment processes and systems, including ATS, LinkedIn Recruiter, and other sourcing tools.
Excellent communication and interpersonal skills to engage candidates, managers, and team members at all stages.
Strategic thinking and decision-making ability to develop and execute effective TA strategies.
Capability to conduct detailed job requirement analyses to attract qualified candidates.
Exceptional organizational skills to manage multiple openings and ensure timely processes.
Strong negotiation skills to secure competitive compensation packages.
Deep knowledge of labor laws to ensure compliance with local and federal requirements.
Effective problem-solving skills to address challenges in the recruitment process.
Proven ability to build and maintain relationships with potential candidates and maintain a talent pipeline.
Strong written and verbal communication skills in English and Spanish.
Proficient with Microsoft Office Suite (Excel, PowerPoint, Word, Visio), ADP Time and Attendance, ADP Payroll, and HRIS with ATS/onboarding modules.
Experience thriving in a dynamic environment with a track record as a key contributor.
Commitment to confidentiality and discretion in all duties.
Self-directed with the ability to work independently and as part of a team.
Excellent team-building and interpersonal abilities.
Strong organizational skills and the capacity to address complex business needs with strategic recommendations.
Experience managing multiple business units across locations and navigating competing priorities.
Flexibility to interact with employees at all levels as needed.

Technologies

Applicant Tracking Systems (ATS)
LinkedIn Recruiter
Microsoft Office Applications (Excel, PowerPoint, Word, Visio)
ADP Time and Attendance
ADP Payroll System
HRIS with ATS and onboarding modules

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Job Type

Full-time

Work Location

Carolina, PR onsite

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1mo ago

Recruiting, Onboarding and Office Admin

UB Neurosurgery, Inc Buffalo, NY

Buffalo, NY

1mo ago Closed

$24 - $26/hr Full time Accounting Administrative Support Advisor

This position is no longer accepting applications (closed Jun 28, 2026).

Job Description

Full-cycle recruiting, onboarding and office administration for UB Neurosurgery, Inc in Buffalo, NY, onsite.

Responsibilities

Coordinate end-to-end recruitment, sourcing candidates via social media, HR tools, and targeted research to identify qualified talent.
Screen and interview candidates to assess skills, experience, and cultural fit, ensuring compliance with employment laws.
Guide onboarding by preparing employment contracts, leading orientation sessions, and coordinating EMR system training.
Partner with hiring managers on talent strategies, including succession planning and internal recruiting initiatives.
Ensure adherence to labor laws and company policies, manage contracts and employee evaluations, and oversee related benefits tasks.
Maintain accurate employee records using HRIS platforms such as Paychex.
Support employee relations through onboarding feedback collection and prompt handling of new hire inquiries.
Adapt to shifting priorities and clinical workflows with a proactive mindset and innovative ideas to improve delivery.
Demonstrate working knowledge of all program applications to support operations.
Fully cycle onboard Physicians after employment contracts are signed.
Maintain contents and accuracy of personnel folders.
Purchase office supplies and stock items upon receipt.
Perform additional non-core duties as needed to support the department.

Requirements

Graduation from a Medical Office training program or 2 years of Medical Office experience.
Minimum of 2 years HR experience required.
Clinical background.
Computer skills including Microsoft Office and internet browsing.
Ability to manage multiple tasks simultaneously.
Team oriented with a collaborative approach to meet department goals.
Willingness to participate in continuous quality improvement processes.

Technologies

Microsoft Office
Paychex
EMR systems

Benefits

401(k)
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Compensation

Pay: $24.00 - $26.00 per hour

Location

Buffalo, NY (onsite)

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