Recruiting Coordinator (Contract)

insitro is hiring a Recruiting Coordinator for a 3-month contract (option to extend) to support high-volume recruiting across teams and levels.

Responsibilities

• Own end-to-end interview scheduling, including debriefs, for a high volume of candidates
• Manage candidate meetings from start to finish, including coordination for events at headquarters and offsite locations
• Coordinate candidate travel and ensure process expense reimbursements are handled quickly and accurately
• Ensure candidates feel supported and informed throughout each step of the recruiting process
• Track candidate progress in Ashby from first contact through offer, maintaining data integrity
• Become a subject matter expert on recruiting operations tools, processes, and the recruiting technology stack
• Document and maintain standard operating procedures so the team operates consistently and efficiently
• Build strong working relationships with hiring managers and selection teams to help resolve day-to-day needs

Requirements

• 2+ years of experience as a Recruiting Coordinator
• Experience scheduling and managing multiple interview events concurrently on a shared calendar
• Experience scheduling executive-level interviews in partnership with Executive Assistants
• Hands-on experience with an ATS such as Ashby, Greenhouse, or Lever
• Experience with recruiting support tools such as scheduling assistants, JD builders, or data visualization platforms
• Working knowledge of Excel or Google Sheets
• Comfort using AI tools (example: Claude) in daily work
• Highly organized approach to keeping many moving parts on track without missing details
• Solution-oriented mindset with a can-do approach to finding answers and improving processes
• Comfort working in a visible role closely aligned with senior leaders
• Professional handling of sensitive and confidential information with sound judgment

Location and Schedule

• South San Francisco, CA (hybrid)
• In-person hybrid schedule averages 2 to 3 days per week
• May flex up to five days depending on onsite interview volume and business need

Technology

• Ashby, Greenhouse, Lever
• Excel, Google Sheets
• Claude

Compensation & Benefits

• Target starting pay for successful US-based applicants: $46–$50 per hour
• Contract employees also receive additional coverage and onsite/hybrid food benefits
• Excellent medical, dental, and vision coverage plus mental health and well-being support
• Access to free onsite baristas and cafe with daily lunch and breakfast for employees onsite or hybrid

Reporting

• Reports directly to the Director of Talent Acquisition & Workforce Strategy
• Day-to-day management by the Recruiting Operations Specialist