Recruiting Coordinator

The Recruiting Coordinator supports interview coordination, candidate experience, and recruiting operations for a fast-growing AI robotics company. This onsite role in Cambridge, MA helps scale hiring in a dynamic, high-growth environment.

Details

Location: Cambridge, Massachusetts (onsite)

Compensation: USD 32 - 45 per hour

Job Type: Contract

Minimum Experience: 1 year

Responsibilities

• Schedule and coordinate interviews across multiple teams and time zones.
• Serve as the primary point of contact for candidates throughout the interview process.
• Deliver an exceptional candidate experience through clear communication and timely follow-up.
• Partner with recruiters and hiring managers to manage interview logistics and hiring timelines.
• Maintain accurate candidate records and data within the Applicant Tracking System (ATS).
• Assist with drafting offer letters, onboarding coordination, and pre-employment processes.
• Support recruiting events, career fairs, university outreach, and onsite interview coordination.
• Help improve recruiting operations, processes, and documentation as the company scales.
• Coordinate travel arrangements and onsite interview experiences when needed.
• Track recruiting metrics and assist with reporting and pipeline management.
• Collaborate cross-functionally across Operations teams to support hiring initiatives.

Requirements

• 1+ year of experience in recruiting coordination, talent operations, HR coordination, or administrative support
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced startup environment
• Excellent written and verbal communication skills
• Strong sense of urgency and follow-through
• Comfortable working with ambiguity and evolving processes
• Experience with ATS platforms such as Rippling, Greenhouse, Lever, Ashby, or similar systems preferred
• Proficiency with Google Workspace and scheduling tools
• Interest in robotics, engineering, AI, or emerging technologies

Technologies

• Rippling
• Greenhouse
• Lever
• Ashby
• Google Workspace

Benefits

• Pre-tax commuter benefits
• Employer (HireArt) subsidized Healthcare Benefits
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Preferred Qualifications

• Experience supporting technical recruiting teams
• Startup or high-growth company experience
• Experience coordinating onsite interviews, executive scheduling, or recruiting events
• Familiarity with engineering or robotics-related roles and interview processes

Commitment

This is a full-time, 12-month contract position staffed via HireArt. The role is onsite and available to candidates local to the Cambridge, MA area.