Capture & Proposal Recruiter

Support talent acquisition and proposal efforts for a government contracting organization in this Tampa, FL onsite Capture & Proposal Recruiter role.

Responsibilities

• Review, maintain, and manage job requisitions in the applicant tracking system (ATS).
• Partner with hiring managers, capture teams, proposal managers, and program leadership to define position requirements, qualifications, experience, and hiring priorities.
• Track open requisitions, candidate activity, hiring progress, and recruitment metrics.
• Ensure requisitions receive appropriate approvals and remain current throughout the recruitment process.
• Source, identify, and engage qualified candidates through job boards, professional networking platforms, employee referrals, resume databases, industry contacts, and other recruiting channels.
• Identify candidates with relevant government contracting, federal, technical, professional, and mission-support experience.
• Conduct resume reviews, candidate screenings, and initial interviews to evaluate qualifications, experience, availability, and interest.
• Maintain accurate candidate records, communication logs, and recruitment pipeline updates.
• Develop and maintain relationships with prospective candidates for current and future staffing needs.
• Collaborate with capture and proposal teams to identify staffing requirements for current and prospective government contract opportunities.
• Support proposal development by sourcing candidates for key personnel, proposed positions, and required labor categories.
• Collect and organize candidate resumes, qualifications, certifications, availability, and other details needed for proposal submissions.
• Coordinate candidate interest, availability, and commitment in line with proposal timelines and company procedures.
• Maintain a database of qualified prospective candidates to support rapid staffing after contract awards.
• Assist with tracking recruiting deliverables and staffing-related deadlines associated with proposal submissions.
• Handle candidate information and proposal-related materials confidentially in accordance with company policies.
• Coordinate pre-employment drug testing according to company policy, applicable law, and client or contract requirements.
• Initiate and monitor employment background screenings, clearance verifications, and other required pre-employment checks.
• Verify completion of required screening documentation and follow up on outstanding results.
• Communicate screening requirements, instructions, and timelines to candidates.
• Coordinate credential, certification, education, and professional qualification verification when required.
• Maintain confidential and accurate screening records in accordance with applicable laws, company procedures, and records-retention requirements.
• Escalate screening discrepancies or compliance concerns to the Human Resources Director.
• Ensure screening and hiring decisions are handled consistently, fairly, and in compliance with applicable employment laws and regulations.
• Coordinate onboarding for selected candidates, from offer acceptance through the first day and completion of required onboarding activities.
• Prepare and distribute offer letters and onboarding documentation in coordination with Human Resources.
• Monitor onboarding completion and maintain accurate personnel records in accordance with company procedures.
• Communicate with new hires to support a positive and organized onboarding experience.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Management, or related field (preferred); equivalent relevant experience may be considered.
• 3+ years of experience in recruiting, talent acquisition, or staffing (required).
• Experience supporting government contracting, federal proposals, capture management, or contract staffing (highly desirable).
• Experience creating requisitions, sourcing candidates, conducting initial screenings, and coordinating onboarding.
• Familiarity with ATS tools, recruiting databases, job boards, and professional networking platforms.
• Experience coordinating pre-employment drug testing, background checks, employment verification, and other screening activities.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requisitions and competing deadlines in a fast-paced environment.
• Ability to handle confidential candidate, employee, and proposal information professionally.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and Teams.

Technology

• Applicant tracking system (ATS)
• Microsoft Office applications (Outlook, Word, Excel, Teams)