Talent Acquisition and Onboarding Specialist

Matheny Medical and Educational Center is hiring a full-time Talent Acquisition and Onboarding Specialist onsite in Peapack, NJ.

Responsibilities

• Own full-cycle recruitment for assigned positions, from requisition approval through offer acceptance
• Collaborate with hiring managers to clarify staffing needs, position requirements, and recruitment priorities
• Create, develop, and post job advertisements across appropriate career sites, professional networks, and other recruitment channels
• Source candidates using job boards, professional networks, employee referrals, community partnerships, career fairs, and other recruitment strategies
• Review resumes and applications and complete initial candidate screenings
• Coordinate interview schedules and activities between candidates and hiring managers
• Maintain timely, professional communication with candidates throughout the recruiting process
• Advise hiring managers on candidate selection and recruitment best practices
• Conduct reference checks and coordinate applicable pre-employment requirements
• Prepare and extend employment offers in line with established compensation and hiring guidelines
• Maintain accurate and up-to-date applicant tracking system records
• Track recruitment activity and performance, including open roles, time-to-fill, candidate pipelines, and recruiting metrics
• Support employer brand and candidate experience improvements based on identified opportunities
• Build ongoing relationships with schools, professional organizations, community organizations, and other talent pipelines
• Lead onboarding from accepted offer through the employee’s first day and initial integration into the organization
• Serve as the primary HR contact for new hires throughout onboarding
• Coordinate employment paperwork, background checks, employment eligibility verification, required documentation, and related pre-employment steps
• Ensure new hires receive timely information on benefits, policies, required training, schedules, and first-day expectations
• Coordinate orientation and new employee onboarding activities
• Partner with hiring managers to prepare first-day logistics including workspace, equipment, access, schedules, and departmental introductions
• Facilitate a welcoming onboarding experience aligned with Matheny’s mission and culture
• Follow up with new employees and managers early in employment to identify questions, concerns, or onboarding needs
• Maintain accurate onboarding records and ensure required documentation is completed according to organizational and regulatory requirements
• Continuously evaluate and improve onboarding using feedback from employees and managers
• Coordinate with Employee Health to ensure employee health requirements are met
• Manage onboarding for staffing agency personnel and clinical and non-clinical interns
• Provide trusted support to candidates, hiring managers, and new employees regarding recruitment and onboarding processes
• Collaborate with the HR team on employee lifecycle processes and initiatives
• Ensure recruiting and onboarding practices align with company policies and applicable employment laws and regulations
• Maintain confidentiality of candidate and employee information
• Support HR projects, employee engagement initiatives, career events, and other assigned activities
• Represent Matheny professionally and positively with candidates, employees, hiring managers, and external partners

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field, or an equivalent combination of education and experience
• 2–4 years of experience in recruiting, talent acquisition, human resources, or a related field
• Experience in a hospital environment and experience working with the Department of Developmental Disabilities are strongly preferred
• Ability to manage multiple open positions and competing priorities
• Strong interpersonal, communication, organizational, and follow-through skills
• Ability to build effective relationships with candidates, hiring managers, and employees at all levels
• Strong attention to detail and ability to maintain accurate records
• Ability to handle confidential and sensitive information with discretion
• Proficiency with Microsoft Office and HR/recruiting technology, including ADP HRIS

Technologies

• Microsoft Office
• ADP HRIS

Benefits

• Paid training
• Staff appreciation events
• Health and wellness fairs
• Employee recognition awards
• Diversity events
• Employee referral bonuses
• Medical/dental
• Life insurance
• Tuition reimbursement
• Tax deferred retirement plan
• Generous paid time off

Compensation

• USD 60,000 - 70,000 yearly salary

Job Details

• Full-time
• Onsite: Peapack, NJ

Preferred

• Experience with full-cycle recruiting and applicant tracking systems
• Experience coordinating employee onboarding and orientation programs
• Experience in healthcare, nonprofit, education, or other mission-driven environments
• Knowledge of employment laws and regulations applicable to recruitment and onboarding
• Experience developing recruitment partnerships and talent pipelines
• Experience using recruitment analytics and metrics to evaluate hiring effectiveness