Onboarding Specialist

Onboarding Specialist Recruiter Jobs

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Today

Talent Acquisition and Onboarding Specialist

Matheny Medical and Educational Center Peapack, NJ

Peapack, NJ

Today

$60k - $70k/yr Full time Candidate Screening Hiring HR

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Job Description

Matheny Medical and Educational Center is hiring a full-time Talent Acquisition and Onboarding Specialist onsite in Peapack, NJ.

Responsibilities

Own full-cycle recruitment for assigned positions, from requisition approval through offer acceptance
Collaborate with hiring managers to clarify staffing needs, position requirements, and recruitment priorities
Create, develop, and post job advertisements across appropriate career sites, professional networks, and other recruitment channels
Source candidates using job boards, professional networks, employee referrals, community partnerships, career fairs, and other recruitment strategies
Review resumes and applications and complete initial candidate screenings
Coordinate interview schedules and activities between candidates and hiring managers
Maintain timely, professional communication with candidates throughout the recruiting process
Advise hiring managers on candidate selection and recruitment best practices
Conduct reference checks and coordinate applicable pre-employment requirements
Prepare and extend employment offers in line with established compensation and hiring guidelines
Maintain accurate and up-to-date applicant tracking system records
Track recruitment activity and performance, including open roles, time-to-fill, candidate pipelines, and recruiting metrics
Support employer brand and candidate experience improvements based on identified opportunities
Build ongoing relationships with schools, professional organizations, community organizations, and other talent pipelines
Lead onboarding from accepted offer through the employee’s first day and initial integration into the organization
Serve as the primary HR contact for new hires throughout onboarding
Coordinate employment paperwork, background checks, employment eligibility verification, required documentation, and related pre-employment steps
Ensure new hires receive timely information on benefits, policies, required training, schedules, and first-day expectations
Coordinate orientation and new employee onboarding activities
Partner with hiring managers to prepare first-day logistics including workspace, equipment, access, schedules, and departmental introductions
Facilitate a welcoming onboarding experience aligned with Matheny’s mission and culture
Follow up with new employees and managers early in employment to identify questions, concerns, or onboarding needs
Maintain accurate onboarding records and ensure required documentation is completed according to organizational and regulatory requirements
Continuously evaluate and improve onboarding using feedback from employees and managers
Coordinate with Employee Health to ensure employee health requirements are met
Manage onboarding for staffing agency personnel and clinical and non-clinical interns
Provide trusted support to candidates, hiring managers, and new employees regarding recruitment and onboarding processes
Collaborate with the HR team on employee lifecycle processes and initiatives
Ensure recruiting and onboarding practices align with company policies and applicable employment laws and regulations
Maintain confidentiality of candidate and employee information
Support HR projects, employee engagement initiatives, career events, and other assigned activities
Represent Matheny professionally and positively with candidates, employees, hiring managers, and external partners

Requirements

Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field, or an equivalent combination of education and experience
2–4 years of experience in recruiting, talent acquisition, human resources, or a related field
Experience in a hospital environment and experience working with the Department of Developmental Disabilities are strongly preferred
Ability to manage multiple open positions and competing priorities
Strong interpersonal, communication, organizational, and follow-through skills
Ability to build effective relationships with candidates, hiring managers, and employees at all levels
Strong attention to detail and ability to maintain accurate records
Ability to handle confidential and sensitive information with discretion
Proficiency with Microsoft Office and HR/recruiting technology, including ADP HRIS

Technologies

Microsoft Office
ADP HRIS

Benefits

Paid training
Staff appreciation events
Health and wellness fairs
Employee recognition awards
Diversity events
Employee referral bonuses
Medical/dental
Life insurance
Tuition reimbursement
Tax deferred retirement plan
Generous paid time off

Compensation

USD 60,000 - 70,000 yearly salary

Job Details

Full-time
Onsite: Peapack, NJ

Preferred

Experience with full-cycle recruiting and applicant tracking systems
Experience coordinating employee onboarding and orientation programs
Experience in healthcare, nonprofit, education, or other mission-driven environments
Knowledge of employment laws and regulations applicable to recruitment and onboarding
Experience developing recruitment partnerships and talent pipelines
Experience using recruitment analytics and metrics to evaluate hiring effectiveness

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9d ago

Bilingual Recruiter & Onboarding Specialist

Job&Talent Newville, PA

Newville, PA

9d ago

$25+/hr Full time Application Tracking System Bilingual Recruiter Candidate Onboarding

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Job Description

Onsite Hiring & Onboarding Specialist role in Newville, PA, supporting recruiting coordination, new-hire onboarding, and job posting management in a fast-paced environment.

Lead and facilitate orientations for new hires, covering company culture, expectations, and job duties.
Manage job postings across multiple platforms.
Respond to candidate inquiries and coordinate next steps.
Schedule interviews and orientations to keep hiring moving.
Guide candidates through onboarding from start to finish.
Walk the floor to assist new hires and maintain a welcoming onboarding experience.
Complete and input required documentation, including I-9 forms, ID badge creation, and system entries.
Ensure documentation accuracy and adherence to company and regulatory standards.
Serve as a first point of contact for candidates with a professional, friendly approach.
Maintain confidentiality while entering candidate and onboarding data.
Adapt to changing schedules and shifting hiring/operational needs.

Requirements

Strong computer skills using systems for onboarding, including ATS and VMS.
Good Excel skills.
Excellent communication skills to interact confidently and clearly with candidates, managers, and team members.
Customer service focus; experience in customer service, call centers, staffing, or HR is a plus.
Detail-oriented and tech-savvy with confidence in data entry, Excel, databases, and ATS platforms; accuracy is key.
Reliable and punctual to ensure onboarding happens smoothly and on time.
Professional presence and courteous, well-presented demeanor.
Eager to learn with willingness to grow in staffing and HR.
Preference for prior experience and a consistent work history; entry-level candidates are welcome.
Highly reliable and dependable.
Reliable transportation to and from work.

Technologies

ATS
VMS
Excel
TempWorks
BullHorn
Avionte
Google Sheets
Databases

Additional Notes

Work setup: all work performed onsite.
Schedule flexibility: occasional adjustments may be needed based on business demands.
Environment: office-based with direct interaction with candidates and new hires.
Bilingual consideration: open to bilingual individuals with strong customer service, administrative skills, and comfort with multi-tasking in a fast-paced environment.

Employment type: Full-time, temp to perm.

Pay: $25.00/hour (starting rate).

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