HR Generalist / Recruiting Manager

Mi Casita Preschool is building a consistent people-operations and recruiting experience across its preschool network, and this role sits at the center of that work. You will help keep HR data clean and centralized for leadership, while owning the front end of hiring across all schools, matching candidates to the right location and openings based on network needs.

This is a hybrid position based in the Ardmore, PA 19003 area, with regular on-site time to support school leaders. Expect recurring travel within the Philadelphia metro area and occasional travel to Fort Worth, Texas.

Role overview

As the day-to-day engine of Mi Casita’s people operations, you will maintain accurate employee records, produce recurring people metrics reporting, and digitize paper-based HR processes so leadership has a clear line of sight into HR data. In parallel, you will lead front-end recruiting across the network by reviewing applications, coordinating initial phone screens, and building cross-school candidate visibility to recognize and place strong candidates strategically.

Responsibilities

• Maintain clean, centralized, and accurate employee data across all schools.
• Own recurring reporting on key people metrics (turnover, time-to-fill, training completion, and more) to leadership.
• Lead digitization of paper-based HR processes and records to create a single, reliable line of sight into HR data and information across the network.
• Build straightforward financial models and cost analyses to support HR decisions, including staffing changes, role movements, and compensation adjustments.
• Support compliance recordkeeping and help keep documentation audit-ready across all locations.
• Assist with day-to-day administration of the PEO and other HR vendor relationships, escalating larger vendor issues or negotiations to the COO or other senior leaders.
• Contribute input and insight to broader HR strategy conversations with the COO and other senior leaders.
• Own the front end of the hiring process across all schools: review resumes and applications, and conduct or coordinate initial phone screens before candidates move to hiring managers.
• Serve as the connector across schools by matching candidates to the role and location where they will be the strongest fit based on openings and needs across the network.
• Build and maintain centralized, cross-school candidate visibility so strong candidates are recognized and well-matched, and patterns across candidates and locations are understood.
• Support and standardize recruiting workflows, interview guides, and screening criteria across schools.
• Be the primary point of contact for school leaders on open roles and hiring needs.
• Manage compliance and reporting for hiring-related grant programs to help ensure Mi Casita meets program requirements and captures available funding.
• Take on operational support responsibilities outside of core HR work from time to time, as capacity and organizational needs allow.
• Serve as the responsive, everyday point of contact for routine HR and people questions, escalating complex employee relations matters to the COO.
• Support network-wide consistency in onboarding and offboarding new and departing staff.
• Support employee engagement survey administration and help track follow-through on what’s heard.
• Partner with the Regional Director of Academics and the COO to ensure teacher performance management runs well across all schools, including calibration across evaluators and tying outcomes to compensation.
• Support the build-out of performance management practices for other roles across the network, including School Directors and other school-based staff.

Requirements

• 1–3 years of relevant experience in HR, recruiting, operations, or administration, or equivalent experience demonstrating strong judgment, drive, and organizational capability.
• Bilingual fluency in Spanish and English required.
• Based in or near the Philadelphia metro area with reliable transportation for regular school visits.
• Strong spreadsheet and data skills, including comfort building and maintaining trackers, reports, and organized systems.
• Excellent organizational and project management skills to manage multiple schools, candidates, and workstreams.
• A relationship-builder who earns trust quickly and can support school leaders with challenging HR issues.
• High energy with strong initiative and follow-through; comfortable improving processes as you go.
• Comfort with ambiguity as the people-ops structure matures.
• Comfort using AI tools to support research, organization, and communication.
• Authorized to work in the United States. Employment is contingent on successful completion of a background check and all clearances required for regular presence in Pennsylvania early childhood settings, including PA Child Abuse History Clearance, PA State Police Criminal Record Check (Act 34), and FBI fingerprint-based criminal history clearance (Act 114), plus equivalent clearances required for the Fort Worth, Texas location.
• Alignment with Mi Casita core values.

Travel and work arrangement

• Regular travel to Mi Casita schools across Philadelphia and surrounding suburbs to support school leaders in person and build relationships.
• Occasional travel to Mi Casita’s Fort Worth, Texas location.
• Reliable personal transportation is essential; regular travel between schools is a core part of the role.
• Hybrid role: regular on-site time at schools, balanced with remote work for data, reporting, and administrative tasks.

Benefits

• Health, dental, and vision insurance
• 50% tuition discount for dependent children (including after-school and summer programs)
• Paid time off and holidays
• Company-issued laptop and phone
• Opportunities for professional development and growth within a mission-driven organization
• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Core values

• Entrepreneurial Spirit
• Continuous Improvement
• Motivation
• Passion
• Integrity

Additional details

• Employment type: Full-time, Exempt, At-Will
• Reports to: Chief Operating Officer (COO)
• Salary range: USD $55,000 - $65,000 per year (commensurate with experience)
• Work location: Hybrid remote in Ardmore, PA 19003

Application questions

• Briefly share what draws you to this role, and what about your background makes you feel like a strong fit for Mi Casita’s mission and this position?
• Briefly describe a tracker, spreadsheet, or system you built or significantly improved from scratch. What problem was it solving, and how did you know it was working?
• Briefly tell me about a specific result you’re proud of that only happened because you personally pushed for it. What was at stake, and what would have happened without your push?