Recruiting Assistant (Human Resources)

The Recruiting Assistant (Human Resources) supports St. Louis Arc’s hiring and onboarding processes in an on-site, Monday through Friday hourly role. This position helps deliver an inclusive candidate experience, supports new-hire readiness, and provides HR administrative support while working with systems including UKG and Workbright.

Key Responsibilities

• Support recruiting activities by reviewing applications, monitoring job postings in UKG, conducting prescreening calls, and connecting applicants with the appropriate recruiters.
• Maintain a welcoming candidate experience through friendly, compassionate, and professional communication with applicants and prospective employees.
• Coordinate new-hire onboarding by maintaining employee information in Workbright, processing onboarding paperwork, completing required pre-employment screenings, and following up with new hires to support timely completion of required documentation.
• Provide Workbright support for new hires by answering questions, performing routine troubleshooting and system maintenance, and escalating issues to the Assistant Director for Talent Acquisition as needed.
• Help new employees prepare for success by coordinating onboarding resources, sending welcome emails prior to New Employee Orientation, and preparing orientation materials.
• Support employee retention initiatives by providing administrative assistance for the Retention on A Mission program.
• Contribute to an inclusive workplace by supporting St. Louis Arc’s diversity and disability inclusion practices and initiatives.
• Provide additional administrative support to the Human Resources team as needed.

Required Qualifications

• High School Diploma or equivalent
• Associate degree in Human Resources or related field preferred
• One year of clerical and/or administrative office experience using multiple software systems
• One year of related Human Resources experience preferred
• Familiarity with HRIS systems, including the ability to enter, maintain, and compile data
• Ability to learn and apply HR policies, procedures, basic state and federal employment laws, and regulatory guidelines
• Proficiency in Microsoft Office products
• Strong communication, customer service, and interpersonal skills
• Exceptional attention to detail and commitment to maintaining accurate records
• Ability to manage multiple priorities, track follow-up activities, and meet deadlines
• Ability to build and maintain positive working relationships with applicants, new hires, and colleagues
• Discretion, accountability, and ability to maintain confidential information
• Ability to provide clear guidance and assistance to new hires throughout the onboarding process
• Ability to troubleshoot routine system issues, follow established procedures, and escalate concerns as appropriate

Technology & Systems

• UKG
• Workbright
• Microsoft Office
• HRIS systems

Compensation and Schedule

This is a Monday through Friday hourly role based in St. Louis, MO (onsite), with an hourly rate of USD 23 - 23.

Benefits

• Health insurance
• Retirement
• Time off

About the Role and Culture

St. Louis Arc focuses on a shared sense of purpose that guides decisions and actions. The organization encourages candidates to come as they are and grow as part of the St. Louis Arc family.

In this role, you can expect hands-on leadership and support for your learning and development. The position includes benefits such as health insurance, retirement, and time off, along with an inclusive circle of support designed to help team members contribute and serve others.