Talent Acquisition & Staffing Coordinator

Responsibilities

• Recruit, screen, interview, and onboard qualified caregivers including CNAs, HHAs, Companion Caregivers, and LPNs when applicable
• Develop and maintain a strong caregiver pipeline to meet current and future staffing needs
• Source candidates through Indeed and recruiting platforms, social media, employee referrals, community outreach, job fairs and networking, plus local healthcare organizations and training programs
• Conduct phone screenings, interviews, reference checks, and onboarding activities
• Promote the agency's culture, mission, and growth opportunities to attract top talent
• Manage daily caregiver schedules and client assignments
• Coordinate staffing coverage for new client admissions and ongoing cases
• Respond promptly to call-offs, schedule changes, and urgent staffing needs
• Match caregivers to clients based on skills, experience, availability, personality, and client preferences
• Monitor staffing efficiency, overtime, and schedule coverage
• Participate in a rotating after-hours on-call schedule
• Maintain caregiver personnel files in compliance with Florida regulations and agency standards
• Track and manage Level II Background Screenings, CPR certifications, TB screenings, driver documentation, licenses and certifications, and continuing education requirements; monitor expiration dates and renewals
• Support licensing surveys, audits, and compliance reviews
• Build strong relationships with caregivers through consistent communication and support
• Conduct caregiver check-ins, recognition initiatives, and retention efforts
• Assist with conflict resolution and employee concerns
• Promote a positive, team-oriented workplace culture
• Support employee recognition programs and engagement activities
• Answer and route incoming office calls professionally
• Maintain accurate employee and caregiver records
• Assist with onboarding paperwork and orientation
• Update scheduling, recruiting, and HR systems
• Support office operations and client service initiatives as needed

Requirements

• Home care staffing
• Caregiver recruiting
• Healthcare scheduling
• Healthcare operations or HR
• Strong communication and relationship-building skills
• Excellent organizational and multitasking abilities
• Ability to remain calm and effective in urgent staffing situations
• Proficiency with Microsoft Office applications
• Bilingual English and Spanish

Technologies

• Microsoft Office

Benefits

• Hourly pay: $21.00 - $24.00 per hour
• Performance-based bonus opportunities
• On-call rotation bonuses
• Paid Time Off (PTO), Sick Time, and Personal Days
• Professional development and training opportunities
• Career advancement opportunities within a growing organization
• Collaborative, supportive, and mission-driven team environment

Position Summary

The Talent Acquisition and Staffing Coordinator oversees the full caregiver lifecycle, from sourcing and hiring to scheduling, retention, and compliance management. This role serves as the primary point of contact for caregivers and contributes to quality care and operational excellence. The ideal candidate is highly organized, bilingual, customer-service oriented, and capable of balancing multiple priorities with a positive attitude.

Why Join Our Team?

This position offers a meaningful opportunity to improve seniors' lives while helping build a growing organization dedicated to compassionate care. It supports career development and places you as a key member of a company committed to excellence.

Experience

• Home care staffing: 1 year (Required)
• Caregiver recruiting: 1 year (Preferred)
• Healthcare scheduling: 1 year (Preferred)
• Healthcare operations or HR: 1 year (Preferred)

Language

• English (Required)
• Spanish (Required)

Work Location

Hybrid remote in Hollywood, FL 33021