Talent Acquisition Specialist

Talent Acquisition Specialist will lead day-to-day recruiting for assigned roles and support onboarding and People Operations workflows at Bask & Lather.

Responsibilities

• Own assigned searches from approved requisition through accepted offer.
• Run intake meetings with hiring managers to confirm requirements, priorities, interview stages, and timelines.
• Post approved openings and keep job postings current.
• Review applications and identify candidates who meet established position requirements.
• Source proactively and build pipelines by contacting prospective candidates through LinkedIn and other approved channels using personalized outreach.
• Recruit across marketing, creative, e-commerce, operations, commercial, and other business functions.
• Conduct initial and structured interviews using approved questions and evaluation criteria.
• Recommend candidates for advancement and communicate the rationale for recommendations.
• Coordinate interviews, collect feedback, and follow up with hiring managers on outstanding evaluations and decisions.
• Maintain timely, professional communication with candidates across the hiring process.
• Coordinate approved offer steps, including reference checks, background checks, drug screenings, and other pre-employment requirements.
• Participate in career fairs, hiring events, networking opportunities, and recruiting partnerships.
• Escalate compensation questions, offer exceptions, sensitive candidate matters, and stalled decisions to the Senior People Operations Manager.
• Maintain accurate recruiting records in BambooHR and approved trackers (requisitions, applicants, interviews, pipeline).
• Provide regular updates on open searches, sourcing activity, upcoming interviews, pipeline risks, and next steps.
• Track recruiting measures such as time-to-fill, candidate sources, interview progression, and offer acceptance.
• Identify weak or stalled pipelines and recommend adjustments to sourcing or interview processes.
• Support the use and improvement of job description templates, interview questions, scorecards, and evaluation rubrics.
• Organize recruiting records and protect confidential candidate information.
• Own assigned preboarding and onboarding workflows after a candidate accepts an approved offer.
• Send approved welcome communications and serve as the new hire’s primary People Operations contact during onboarding.
• Track required forms, pre-employment steps, first-day information, and outstanding items.
• Coordinate Form I-9 completion and employment eligibility verification under established procedures.
• Create and update new-hire records in BambooHR and other approved systems.
• Coordinate orientation, introductory meetings, first-day schedules, and assigned onboarding activities.
• Request system access and follow up with responsible internal stakeholders.
• Follow up with managers on incomplete or overdue onboarding tasks.
• Review onboarding records for outstanding documents, access, equipment, and orientation activities; escalate delays, missing documents, employee concerns, and process exceptions.
• Partner with the Office Administrator to confirm each new hire’s equipment and office requirements.
• Track whether laptops and required equipment are prepared, shipped, or distributed prior to the start date; maintain equipment assignment and delivery records.
• Follow up on readiness issues and escalate delays that may impact a new hire’s start.
• Complete assigned new-hire reporting for employees hired in New York and other applicable states.
• Maintain a tracker of employee work states and assigned employer registration statuses.
• Support administrative steps for state unemployment insurance registration when the company hires its first employee in a new state.
• Coordinate assigned registration tasks with the Senior People Operations Manager, Finance, the Office Administrator, or outside vendors; retain submission confirmations and supporting records.
• Notify the Senior People Operations Manager of proposed hires in new states before start dates and monitor deadlines, notices, and registration issues.
• Maintain accurate employee records, personnel files, HR trackers, and approved BambooHR information; collect, organize, and file required employee documentation.
• Monitor recruitment, onboarding, employee lifecycle, and equipment workflows for missing information or overdue tasks.
• Follow up with employees and managers on incomplete forms, policy acknowledgments, training, and assigned administrative tasks.
• Prepare routine recruiting, onboarding, and workflow status reports using approved templates for routine HR correspondence and reminders.
• Monitor designated HR inboxes and respond to routine administrative questions.
• Maintain strict confidentiality of candidate, employee, compensation, and company information.
• Escalate questions involving payroll, benefits, policies, performance, employee relations, accommodations, complaints, or other sensitive matters.
• Support employee communications, training sessions, recognition activities, engagement initiatives, and People Operations meetings.
• Assist with routine audits of employee files, onboarding records, and HR systems.
• Help maintain HR forms, templates, checklists, and standard operating procedures; identify recurring process gaps and recommend improvements to the Senior People Operations Manager.
• Provide coverage for essential office operations when the Office Administrator is unavailable, including welcoming visitors, receiving deliveries, monitoring supplies, supporting meetings, and escalating facility or vendor concerns.

Requirements

• 3+ years of recruiting experience.
• Recruiting experience in the CPG industry, beauty, consumer products, retail, or another inventory-intensive business.
• Experience managing multiple searches and actively sourcing candidates, including outreach through LinkedIn or similar channels.
• Experience screening and interviewing candidates and partnering with hiring managers throughout the hiring process.
• Experience supporting onboarding and maintaining confidential employee or candidate records.
• Experience using an applicant tracking system and recruiting platforms.
• Strong organization, written and verbal communication, follow-up, judgment, and attention to detail.
• Ability to manage recruiting priorities alongside recurring, time-sensitive People Operations responsibilities.
• Willingness to participate in hiring events and provide essential office coverage when needed.
• Ability to work fully onsite in Yonkers, New York.

Technologies

• BambooHR
• LinkedIn

Preferred Experience

• Recruiting experience in beauty, haircare, wellness, or another consumer brand.
• Experience filling marketing, creative, digital, commercial, and operations roles.
• Experience using LinkedIn Recruiter, BambooHR, or comparable systems.
• Experience coordinating Form I-9 requirements, new-hire reporting, or state employer registrations.
• Experience developing sourcing pipelines, recruiting reports, interview tools, or recruiting processes.