Sales & Recruiting Admin

The Professional Tree Care Company is hiring a Part-time Sales & Recruiting Admin for a hybrid schedule in Berkeley, CA. This role splits time between outbound sales calls and estimate follow-up, and training to transition into recruiting support. You will report to the Chief People & Strategy Officer and work closely with the team and an ATS to source candidates, coordinate interviews, and support hiring activities.

Role Overview

This is a part-time administrative position designed to support both client-facing outreach and recruiting operations. In the first stage of the day, you will collaborate with the Client Services Manager by contacting clients to confirm they received written estimates. The remainder of your time supports candidate sourcing and hiring workflows, including survey outreach, interview scheduling, and documentation in CRM.

Key Responsibilities

• Split your time between making outbound sales calls and learning to become a recruiter.
• Contact clients to confirm they received written estimates, supporting the Client Services Manager.
• Follow up with individuals who have not accepted a project bid and conduct a post-project email survey to gather feedback and encourage referrals.
• Use the ATS (Applicant Tracking System) to find strong matches to open positions.
• Send surveys, interpret survey results, schedule and hold phone interviews, and pass strong candidates forward for review.
• Document outcomes in CRM.
• Use software and AI experience to optimize or automate the current ATS, including sending text communication.
• Meet weekly performance targets for calls and candidate pipeline activities.
• Write and edit clear, concise materials including email templates, job ads, call scripts, interview questions, and candidate communications.
• Learn recruiting workflow steps such as candidate review, survey distribution, screening, coordination of on-site interviews, and support for hiring or onboarding.
• Occasionally run local errands, deliver or pick up materials, and take job-site photos.

Note: Candidates must provide their own transportation for errands and will be reimbursed for them. Errands will be in the Berkeley area.

Hours & Work Schedule

• Part-time: 20 hours per week
• Schedule: 4 days x five (5) hours per day, Monday through Thursday, 8:00 a.m. to 1:30 p.m. (lunch from 12:00 p.m. to 12:30 p.m.)
• Potential increase: In Q3, and if the budget allows, weekly hours may increase to 30 or 40 hours

Requirements

• Education: Associate or bachelor’s degree
• Excellent written communication and editing skills
• Fast and efficient typing
• Outgoing, extroverted personality; comfortable making high-volume outbound phone calls and handling rejection professionally
• Ability to spend approximately 5 hours per day on outbound calls
• Reliable personal transportation and willingness to run errands within the Berkeley area
• Residence within a 40-minute commute of Berkeley, CA
• Strong organizational skills, attention to detail, and ability to multitask across sales and recruiting priorities

Technologies

• ATS (Applicant Tracking System)
• CRM
• AI
• Breezy-HR
• Workable
• Salesforce

Compensation & Benefits

• Hourly pay: USD 24 to 36 per hour
• Overtime: 1.5 base rate (USD 36 per hour) and must be approved in advance
• Paid eligibility after 90 days of full-time employment (benefits purchase option): medical, dental, optical with PTC contributing 50% (if budget increases to full-time)
• FTE benefits (if budget increases to full-time): 5 paid holidays, 5 paid sick days, PTO, and option to purchase insurance for legal dependents

About The Company

Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, the company serves commercial, residential, and public works projects across a wide region, including Mendocino to Monterey and San Francisco to Sacramento. The company recycles 100% of material removed from job sites at its Green Waste Recycle Yard, creating organic mulch and custom mill logs to make dimensional lumber, and provides the staff, equipment, and experience to perform tree services at any scale.

Work Environment

• Hybrid role in Berkeley, CA
• Casual dress in a relaxed work environment near Berkeley Bowl West

How to Apply

• Upload your resume and ensure your LinkedIn profile appears at the top near your name and cell number.
• Include a brief cover letter highlighting relevant experience.
• If available, include a short writing sample (for example, an email template, job ad, or edited document).
• Candidates who provide a cover letter will be reviewed first.