Recruiting Coordinator

Support full-life cycle recruiting operations for the Talent Acquisition team in Philadelphia, PA through scheduling, candidate coordination, and administrative recruiting support.

Responsibilities

• Support integral Talent Acquisition activities across full-life cycle recruiting
• Build relationships with candidates, hiring managers, and business lines, often serving as the first point of contact
• Manage multi-tasking, detailed decision-making, and strategic focus for business and recruitment requests
• Coordinate candidate outreach, assist recruiters, and complete interview scheduling, including complex travel arrangements
• Coordinate candidate relocation and partner with business lines to forecast requisition submissions
• Organize the first step of the recruitment process, including intake of submittals and creation of requisitions
• Partner with vendors to ensure SLAs are honored and troubleshoot discrepancies
• Maintain timeliness through coordination, communication, and review of requisition and candidate status
• Deliver excellent customer service while following standard operating procedures and applicable regulations
• Independently manage and organize activities supporting Talent Acquisition and business lines
• Act as a liaison with recruiters, hiring managers, project managers, executive admins, and candidates
• Partner with business line contacts to support requisition submission and manage the approval process
• Welcome candidates and hiring managers and greet them on interview days as part of the interview-day experience
• Own interview scheduling, organizing, prioritizing, and accommodating complex interview requests
• Assist with travel logistics and prepare interview packets
• Engage in outreach to diverse groups to support building a diverse workforce
• Track and monitor requisition forecasting and support recruitment strategy meetings
• Set expectations, review job descriptions, and create job postings in SuccessFactors/SAP
• Schedule intake meetings, partner with recruiters for sourcing, and oversee requisition assignments
• Coordinate candidate engagement through external job boards and other sources
• Schedule, facilitate, and grade approved testing based on job requirements
• Create offer/rejection letters and help ensure high-quality standards across recruiting activities
• Pull data and metrics to produce scorecards and reports
• Update the Applicant Tracking System and help ensure timely requisition closure
• Maintain compliance with EEO and related employment laws and regulations
• Support ad hoc needs, including issue resolution and invoice assistance

Requirements

• Bachelor's Degree or an equivalent combination of training, education, and relevant experience
• Experience in recruitment, HR, customer service, or business support
• Strong organizational skills with the ability to prioritize and accomplish goals independently
• Resourcefulness, anticipating needs, and taking initiative
• High attention to detail and follow-up skills
• Ability to handle highly confidential material professionally
• Knowledge of business process improvements
• Ability to re-prioritize based on changes in business needs
• Superior time management skills
• Ability to multi-task in a fast-paced, high-volume environment

Technologies

• SuccessFactors
• SAP
• Applicant Tracking System

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Dependent Care Savings Account (DCA)
• 401K plan
• Paid Sick Leave as required by Federal, State, or local laws

Preferred Qualifications

• 3 years of relevant experience
• Experience using applicant tracking systems
• Knowledge of federal, state, and local laws affecting recruitment
• Business acumen and management experience supporting business activities
• Recruitment experience including interview scheduling and phone screenings
• Experience managing external vendors and understanding EEO/AA/OFCCP guidelines
• Familiarity with SAP or similar software
• Experience with recruitment metrics
• Project management/process management experience
• Advanced social media and technology networking capability
• Exceptional communication skills, both written and verbal
• Presentation skills
• Ability to exercise sound judgment and discretion
• Operational adaptability to meet sudden needs

Location: Philadelphia, PA (onsite)

Pay: USD 40 to 50 per hourly

Education: Bachelor's Degree