Recruiting Assistant

Virginia Transportation is hiring a full-time, entry-level Recruiting Assistant to support recruiting operations at its 100% onsite location in West Warwick, RI. The role works closely with the Director of Recruiting, helping coordinate applications, onboarding activities, and day-to-day communication to support driver staffing needs.

What you will do

• Prepare orientations and schedule onboarding for new hires, including coordination of hotel reservations and transportation.
• Receive, review, and process applications for selection.
• Conduct interviews, perform background checks, and process Motor Vehicle Reports and DAC reports while ensuring compliance with all DOT and company hiring standards.
• Use Applicant Tracking software to support recruiting workflows.
• Coordinate and schedule new hires for orientation.
• Record applications and manage the flow of documents and information in company database systems.
• Introduce company benefits to drivers and oversee the orientation process, including proper introduction of the company culture.
• Maintain ongoing communication with the Recruiting Director to identify and respond to existing and upcoming driver staffing needs.

Requirements

• Previous recruiting experience is preferred but not required.
• Proficiency with the Microsoft Office Suite.
• Strong decision-making skills.
• Ability to manage relationships both internally and externally.
• Strong interpersonal skills to develop and maintain positive relationships.
• Strong communication skills (oral, written, and listening).
• Works as a team player.
• Attention to detail and accuracy are required.
• Ability to perform essential duties with time constraints and interruptions; work may require a high level of mental effort and strain.
• May require more than 40 hours per week.

Technologies

• Microsoft Office Suite
• Applicant Tracking software

Benefits

• Competitive wages
• Paid training
• Paid time off
• Company-paid short-term disability
• A 401k with company match
• Company-paid life insurance
• Free or reduced medical insurance, plus dental and vision insurance
• Family-like atmosphere

Reporting and work schedule

• Reports to the Director of Recruiting.
• Full-time role; does not typically involve overtime or weekend hours.
• FLSA status: Non-Exempt.
• Work location: 100% onsite in West Warwick, RI.

Physical demands

• Sit/stand for most job duties
• Frequently walk
• Moderate standing, stooping, kneeling, bending, lifting, and reaching
• Visual requirements include reading from a computer screen and printed materials
• High degree of dexterity due to frequent use of a telephone console
• Ability to communicate clearly over the telephone and in person
• Moderate grasping, lifting, pushing, and/or pulling of objects of less than 50 lbs
• Reasonable accommodations may be made for individuals with disabilities