Recruiting Coordinator/Administrative Assistant

Celerity Staffing Solutions is hiring an onsite Recruiting Coordinator/Administrative Assistant for our Madison West office. This is a great fit for someone who enjoys keeping recruiting and staffing operations organized, supporting candidates through every step, and helping the team move toward hiring goals. The role supports recruiters and staffing managers across sourcing, screening, scheduling, onboarding, and the day to day coordination needed for smooth hiring.

What you’ll do

• Assist recruiters and staffing managers with candidate sourcing, screening, and scheduling
• Communicate with candidates so they clearly understand job opportunities and requirements
• Support onboarding activities, including paperwork, orientations, and compliance documentation
• Maintain accurate candidate records in applicant tracking systems and internal databases
• Help with job postings and keep open positions updated across multiple platforms
• Provide excellent customer service to candidates and clients by answering questions and addressing concerns promptly
• Collaborate with the team to meet hiring goals and support smooth staffing operations

What you bring

• 2 years of experience in an administrative support role
• Strong organization and time management skills
• Excellent written and verbal communication in both languages
• Ability to handle confidential information with discretion
• Comfortable with technology, including Microsoft Office and applicant tracking systems
• Prior experience in staffing, recruiting, or HR support is a plus, but not required
• Bilingual Spanish fluency is a plus

Schedule, location, and pay

• Location: Madison, WI (onsite)
• Schedule: Weekdays, 8am to 5pm
• Pay: $20–$24 per hour

Tools you’ll use

Microsoft Office, applicant tracking systems