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Recruiting Operations Manager

Concordia Group Carol Stream, IL

Carol Stream, IL

Today

$85k - $100k/yr Full time Manager Application Tracking System HR

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Job Description

Concordia Wireless is hiring a Recruiting Operations Manager (bilingual English/Spanish) to build and optimize recruiting operations onsite in Carol Stream, IL.

Responsibilities

Lead and manage a team of 3 recruiters.
Own and maintain the organization’s open requisition list, ensuring accurate status, hiring priorities, ownership, and progress.
Update the organization structure in Canva as new requisitions open, keeping planned positions and hiring needs current.
Coordinate requisition lifecycle with recruiters and hiring managers, including opening, tracking, updating, and closing.
Monitor recruiting activity to find bottlenecks and delays, then recommend improvements to hiring efficiency.
Set up and maintain standardized recruiting workflows, documentation, and operating procedures.
Ensure recruiting records, job information, and hiring documentation are complete, consistent, and accurately maintained.
Generate weekly recruiting metrics and reports from JobVite to track activity, requisition status, pipeline progress, and hiring performance.
Develop weekly PowerPoint status presentations for hiring manager meetings, covering open requisitions, candidate pipeline activity, timeline progress, outstanding decisions, and potential obstacles.
Track recruiter performance against established KPIs.
Monitor and report key recruiting metrics, including time-to-fill, time-to-hire, requisition aging, pipeline conversion, interview activity, offer acceptance rates, and recruiter productivity (as applicable).
Run daily recruiting status meetings to review open positions, candidate activity, priorities, hiring manager feedback, and next steps.
Identify trends, performance gaps, and process inefficiencies, then recommend corrective actions and continuous improvement initiatives.
Maintain consistent reporting standards and data integrity across recruiting dashboards, presentations, and management reports.
Maintain JobVite forms, fields, templates, and recruiting workflows to support evolving business requirements.
Create, update, and maintain recruiting templates, screening documents, candidate assessments, and other standardized hiring materials.
Create, upload, and maintain assessment content in TestDome so assessments are organized and available for candidate evaluation.
Partner with recruiters and hiring managers to improve the usability, consistency, and effectiveness of recruiting systems and tools.
Develop new job descriptions and update existing ones to reflect responsibilities, qualifications, experience, and organizational needs.
Work with hiring managers to clarify position requirements and translate business needs into clear, consistent job descriptions.
Research appropriate compensation ranges using market data, comparable roles, industry benchmarks, and other relevant sources.
Ensure job descriptions and recruiting materials align with company standards and applicable employment requirements.
Maintain a library of approved job descriptions and related position documentation.
Prepare custom offer letters and other hiring documentation using approved templates and established procedures.
Coordinate with recruiters, hiring managers, and HR stakeholders so offer documentation reflects approved terms and required information.
Develop and maintain screening documents, interview guides, assessment materials, and other recruiting collateral.
Standardize hiring documentation and processes across the organization.
Create and maintain hiring manager recruiting guides and practical process documentation to support hiring decisions.
Provide hiring managers regular updates on requisition progress, candidate activity, outstanding feedback, and hiring priorities.
Support onboarding by coordinating required documentation, communicating process steps, and assisting the transition from accepted offer to start date.
Coordinate with HR, hiring managers, and internal stakeholders to complete onboarding activities on time and in an organized manner.
Track outstanding pre-employment and onboarding requirements, escalating delays or issues as appropriate.
Identify opportunities to improve coordination between recruiting, offer acceptance, and onboarding.
Partner with Procurement to review, prepare, and process staffing agency contracts and related documentation.
Track staffing agency agreement status and follow up with stakeholders to facilitate timely completion.
Coordinate with recruiting leadership, Procurement, and other stakeholders to support compliance with vendor onboarding and contracting procedures.
Assist with maintaining consistent administrative processes for staffing agency engagement and related recruiting expenditures.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Operations Management, or related field (preferred).
10+ years in recruiting operations.
Experience scaling a recruiting function from 100 to 250 (preferred).
Managed 3+ recruiters filling skilled labor roles (tower climbers, civil construction workers, electricians) and professional roles.
Multiple years of experience in the telcom or construction industry.
Experience recruiting civil construction, field, and warehouse workers.
Experience administering or supporting an applicant tracking system; JobVite experience strongly preferred.
Skilled using Facebook to advertise open positions.
Experience developing recruiting reports, tracking KPIs, and preparing management presentations.
Proficiency with Microsoft PowerPoint and Excel.
Skilled creating highly complex Excel spreadsheets.
Experience creating job descriptions, recruiting documentation, screening materials, and hiring manager resources.
Experience creating assessments with testing platforms such as TestDome.
Skilled using Canva to update firm organizational structure slides.
Experience coordinating onboarding activities, offer documentation, or staffing agency contracts is beneficial.
As teams are built in Syria, experience working with international staffing firms is preferred.

Technologies

JobVite
TestDome
Microsoft Excel
Microsoft Word
PowerPoint
Canva
Facebook

Benefits

401K with company match up to 6%
Healthcare: Medical, Dental, Vision
Company paid life insurance
Short- and long-term disability benefits
Vacation pay and sick pay
Minimum of 10 paid holidays
1 floating holiday per year
Endless opportunities for growth!

Pay Range

$85,000 - $100,000 per year plus annual bonus

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