This is an early career role in recruiting and HR coordination within a hospitality setting, emphasizing onboarding, documentation, and compliance under direct mentorship. The position is on-site in Miami, Florida.
Responsibilities
- Publish vacancies, actively source candidates, and establish repeatable pipelines for hospitality operations roles such as front desk, housekeeping, maintenance, and other property support positions.
- Manage daily candidate flow by reviewing applications, conducting initial screenings, keeping applicants engaged, and advancing them through subsequent steps promptly.
- Develop and sustain sourcing channels including job boards, referrals, community partners, local schools or programs, and hiring events to minimize start-from-zero hiring.
- Coordinate interview logistics, schedules, offer letters, and start dates to ensure timely onboarding.
- Support HR operations including preboarding and onboarding tasks such as coordinating background checks, collecting documents, processing I-9 documentation, and scheduling orientations.
- Maintain accurate candidate and new-hire data in an Excel-based tracking system and generate simple weekly visibility reports on pipeline status.
Requirements
- Minimum one year of experience in HR coordination, recruiting coordination, talent acquisition support, onboarding coordination, or a related HR function.
- Strong organizational skills and attention to detail, with a track record of keeping statuses, notes, and handoffs up to date.
- Comfort with outreach to candidates, including messaging or calling, tracking responses, and maintaining momentum.
- Basic familiarity with HR compliance-sensitive work such as confidentiality, consistent documentation, I-9 processing, or similar onboarding procedures.
- Comfort using Excel or Google Sheets and AI tools, or willingness to learn, to build and maintain trackers and reports.
- Ability to work in-person in Miami, FL 33137.
Technologies
- Excel
- Google Sheets
- AI tools
- Greenhouse
- iCIMS
- Workable
- Lever
- BambooHR
Benefits
- Employee discount
- Paid time off
About At Mine Hospitality
At Mine Hospitality supports boutique and independent hotels with a disciplined, results-driven operating model focused on streamlining operations and delivering consistent guest experiences. Our approach emphasizes efficient operations and lean staffing without sacrificing quality, ensuring work is organized, practical, and execution-focused.
The Role
We are hiring a Recruiting and HR Coordinator to help run and scale our hiring engine. This hands-on, early-career position offers the opportunity to own HR coordination from day one, including onboarding, documentation, and compliance, while building recruiting fundamentals under direct mentorship in a lean hospitality environment. There is also potential to shape HR operations as the company's hotel portfolio grows.
What Success Looks Like (First 60–90 Days)
- You can independently manage the daily recruiting cadence, including applicant review, outreach, scheduling, and follow-up, with no candidates slipping through the cracks.
- Candidate trackers remain current and reliable, providing clear weekly hiring visibility for ownership.
- You help establish consistent sourcing channels such as referrals, community partners, and repeatable outreach routines to reduce last-minute scrambling.
- Candidate experience improves with faster response times, clearer next steps, and fewer no-shows due to better selection and communication.
- Onboarding documentation stays current and compliant, with I-9s, background checks, and new-hire files completed accurately and on time without chasing.
What This Job Is Not
- Not a payroll-focused or benefits administration heavy role
- Not a senior HR generalist role handling complex employee relations investigations
How to Apply
Apply with your resume and answers to the screening questions. At Mine Hospitality is an equal opportunity employer. If you need an accommodation to participate in the application or interview process, please let us know.
