The Talent Acquisition Specialist at Belle Aire Creations plays a key role in enabling company growth by leading full-cycle recruiting across multiple departments and levels. This position works closely with hiring managers and Human Resources to support hiring strategy, candidate attraction, and a consistent candidate experience from opening through offer acceptance.
Role Overview
This role manages recruitment for assigned positions end to end, including intake and prioritization for new openings, candidate sourcing and screening, interview coordination, and ongoing communication throughout the hiring process. The position also supports data accuracy and recruiting process consistency by maintaining candidate records and coordinating updates with Human Resources and leadership.
Key Responsibilities
- Manage full-cycle recruitment for assigned positions from job opening through accepted offer.
- Partner with hiring managers to confirm position responsibilities, qualifications, experience, skills, compensation parameters, and candidate profile.
- Assist with developing, reviewing, and updating job descriptions.
- Post and maintain open positions through the company Applicant Tracking System (ATS) and appropriate recruiting platforms.
- Proactively source candidates through job boards, professional networking platforms, referrals, direct outreach, recruiting agencies, career fairs, and other recruiting channels.
- Review resumes and applications to identify qualified candidates.
- Conduct initial phone and virtual screens to assess candidate experience, qualifications, communication skills, compensation expectations, availability, and alignment to the role.
- Provide hiring managers with clear candidate summaries and recommendations after initial screens.
- Coordinate and schedule interviews with candidates, hiring managers, leadership, and other interview participants.
- Maintain timely communication with candidates during the recruiting process, including follow-up to obtain interview feedback and determine next steps.
- Maintain accurate candidate status and disposition information in the ATS.
- Conduct intake discussions on new openings to understand staffing needs and establish recruiting priorities.
- Provide regular updates on candidate pipelines, recruiting activity, challenges, and market conditions.
- Support urgency and develop alternative sourcing strategies for priority and difficult-to-fill roles.
- Coordinate required pre-employment documentation and background screening, and manage communication between offer acceptance and start date.
- Coordinate an organized handoff to Human Resources for onboarding and new-hire processing.
- Maintain confidentiality of candidate, employee, and compensation information.
- Support consistent recruiting and selection practices across departments and follow applicable federal, state, and local employment requirements and company recruiting practices.
- Maintain recruiting documentation and records according to company practices.
- Develop and maintain relationships with recruiting agencies, technical programs, community organizations, and other talent sources; coordinate with external partners on open positions, submissions, interview feedback, and hiring decisions.
- Assist with career fairs, recruiting events, and other talent outreach initiatives.
- Build candidate pipelines for frequently hired and difficult-to-fill positions; support the employee referral program and other internal recruiting initiatives.
- Track recruiting activity and metrics, including open positions, pipelines, interviews, offers, acceptances, and filled roles; monitor time-to-fill and other recruiting metrics.
- Monitor recruiting sources and identify recruiting trends, recurring challenges, and opportunities to improve the hiring process.
Required Experience and Qualifications
- 3–5 years of full-cycle recruiting, talent acquisition, staffing, Human Resources, or a related field (preferred).
- Previous recruiting or talent acquisition experience within the fragrance industry (preferred).
- Experience recruiting across multiple departments, job functions, and levels (preferred).
- Ability to manage multiple open positions simultaneously in a fast-paced environment.
- Experience proactively sourcing and engaging passive candidates.
- Experience conducting candidate screens and assessing qualifications against position requirements.
- Experience working with an Applicant Tracking System (ATS) (preferred).
- Experience utilizing multiple recruiting platforms and sourcing methods.
- Experience working with external staffing and recruiting agencies (preferred).
- Strong interpersonal skills and ability to build effective relationships with candidates, hiring managers, and leadership.
- Excellent attention to detail and strong organizational skills to manage multiple priorities.
- Deadline-oriented approach with a strong sense of urgency in a fast-paced environment.
- Ability to exercise discretion and maintain confidentiality.
- Strong computer skills, including Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent verbal and written communication skills, including professional correspondence and recruiting notes in English.
- Ability to conduct phone and virtual interviews and clearly assess and document candidate qualifications.
- Ability to work well under pressure while maintaining professionalism.
- Ability to work primarily in an office environment and sit/work at a computer for extended periods.
- Ability to communicate frequently by telephone, video conference, email, and in person.
- Ability to travel between company locations and attend recruiting events as business needs require.
Tools and Technologies
- Applicant Tracking System (ATS)
- Microsoft Outlook
- Word
- Excel
- PowerPoint
- Teams
Compensation and Benefits
Salary: USD 75,000 - 90,000 per year.
Benefits: Competitive market-based salary and benefits package, commensurate with experience.
Work Location and Employment Details
- Location: Round Lake Park, IL (onsite)
- Employment Type: Full-Time, Onsite
- Reports To: Senior HR Manager
Industry
Fragrances/Cosmetics/Personal Care/Candles
Employer Overview
In this role, you will support hiring strategies and recruiting execution aligned with company recruiting practices while coordinating with Human Resources and leadership to maintain strong pipeline visibility and timely hiring decisions.
